Board Meeting Minutes Healing Light Spiritualist Church

Healing Light Spiritualist Church Members’ Meeting Minutes for September 20, 2020

 

A lovely buffet was enjoyed by everyone. It was agreed, “We all like to eat!”

 

Meeting called to order at 12:43pm

 

Invocation by Rev. Michael Van Ginkel

 

Roll Call

 

Janet Decker

Janice Nelson Kroesser

Diane Jackman

BonnieLee Mellott 

Michael Van Ginkel

 

Guests: MJ, Gina Collins, Lyndi, Ava, Robert, Tom, Annie, Sarah, Andy, Shenoah, Kay and a few who prefer to remain anonymous.

 

The Secretary’s Report: 1st we must approve last year’s minutes:

 

Annual Members’ Meeting Minutes               September 22, 2019

 

Call to order 12:37

 

Roll Call – taken

 

Guests    Additional guests asked to remain anonymous

 

Invocation Janet Decker

 

President’s Report for 2018 and 2019 was read by Janet Decker-copy of it on website under minutes for anyone who would like to read it.

 

Elections there were none as we had all just begun. Treasurer resigned as of end of December 2019 and was replaced by BonnieLee Mellot-thank you!

 

Secretary’s Report

          Websites serving us well. HealingLightEtna.org was added for ease of locating calendar.

          Google Maps continues to bring people to our website. PLEASE, go to google and give us a rating. The more people who rate us the higher we will be in the google search engine.

          Business Card Holder is up and I see there are still empty spots. Anyone can display their card, until it is full.

          Community Bulletin Board is up.

         

Correspondence- Many letters to us through web site and Facebook thanking us, prayer requests, had some correspondence with an almost presenter who fortunately did not come at all. We learned the importance of vetting our presenters. Our reputation depends upon it.

         

Plowing contract was secured.

 

Committee Reports- Fund Raising Committee – ongoing “Saturdays at the Center”

                                      Angels’ Wings – no minimum donation.

                                      Raffle- selling tickets

Building Committee Report- Everything was done in the building to meet code.

 

Unfinished Business- History Corner- One wall is dedicated to the 9 Spiritualist Churches and Camps in the state of Maine that are active as either year round or summer season. The other wall is of Days Long Gone…

 

New Business- Second Bathroom- Placement directly adjoining existing bathroom

     6’ Window Donation-Placement Suggestions-tabled

                        Designated Séance Room Placement Suggestions-tabled

 

          Added Rev. Michael Van Ginkel to the rotation list of reverends.

                                               

Benediction Laurie Xanthos

 

Adjournment 1:49pm

 

Motion was made to approve last year’s Annual Members’ Meeting Minutes.

Seconded. All were in favor.

 

Correspondence

          Mostly prayer requests and additions to newsletter.

          International and other mediums all wrote they were unable to come to America this summer so we discussed and voted to cancel our International Week 2020. 

 

The Treasurer’s Report available to members by request. Discussions about TDS Internet           billing, Paypal, etc. Looking for an accountant. One name offered.

 

Committee Reports

          Fund raising- Raised $417 on Facebook fundraiser. Bottle Drive $45 so far. Discussions ongoing about the possibility of running Bingo, renting facility to other churches, youth organizations and webinars with our local mediums and our far away friends. Raffles are in place right now at the church and at Sonny’s, 226 Water Street, Augusta, Maine. Silent Auction coming up. Children’s events being planned.

           

          Building Report- Our building has served us well. We decided not to install the 6 foot windows that were given to us but we are holding onto them for our possible Community Thrift Store or simply to resell for the money. 

          We have noticed some foundation issues in the walls of our basement and we were given the funds to place an ozone generator and humidifier in the basement. They are in place and need to be run periodically to keep moisture levels down. We are marking the blemishes there now to make sure the problem areas do not get any worse. Gutters should be installed in 2021.

          Diane painted the fronts of all 3 garages. The trim on the sides of the buildings also need to be painted in 2021 (before installing gutters).

          Storage Rental Report- People are beginning to reserve their spaces. Vehicles in and out on Mondays and Fridays, first come, first serve. Motorcycle storage available in basement.

 

The President’s Report by Rev. Janet Decker

HLSC President’s report 2020

The president's report is designed, to sum up how the year has gone so here is the highlights. 

We have had a steady growth in membership, which I am always pleased to announce. To be exact we have had 20 new members since last September. 

We planned and carried out events through the winter, many of them were very well attended. Rev. Linda created and facilitated a beautiful Christmas service and afterward we had refreshments and drew the winners of our raffle. The evening was enjoyed by all!

It has been my pleasure to ordain 5 of our members. Rev. Michael Van Ginkel, Rev. Bonnielee Mellott, Rev. Gina Collins, Rev. Chris Brown, and Rev. Ava Spruce. Reverend’s Michael, Ava and Gina are now members of our pastoral council and I am grateful they have agreed to serve our church in this way. Thank you.

In December Rev. Linda stepped down as treasurer and Rev. Bonnie stepped into the void as interim treasurer. We thank you Bonnie for doing this. It was a huge help!

As everyone knows, we had no physical services for 3 months which was very hard on us financially, as it was for most churches and many businesses. None the less, we managed to keep our head above water. 

During the shutdown, Diane put together an online video platform for virtual church services through Facebook. The videos had great attendance but, unfortunately, brought very little income.  

We had some very generous donations this year, one of which was designated to purchase an ozone machine and a dehumidifier for the basement. This has made a wonderful difference in our building. Unfortunately, we do have a very damp basement and because of this mold and mildew is growing there. The ozone machine kills virtually everything, mold, mildew, bacteria, and viruses. It does need to be run periodically to keep things "clean." The dehumidifier removes moisture from the basement and therefore makes it more difficult for things like mold and mildew to grow. The donation of these two items is very greatly appreciated.

Just this week we had a fabulous coffee maker donated to us for which we are very grateful. This new one is a huge improvement over the old one which poured coffee all over everything. So thank you, thank you!

The septic tank was pumped and the septic pump was repaired. We discovered that the clean out's and the opening where the pump is was three feet underground so Rev. Michael brought a barrel which he cut off basically at ground level to use as a riser. This way if there should be a problem with the system during the winter we will be able to access the openings without issue. Thank you, Rev. Michael!

The man who plows and sands for us did a nice job last winter and we have secured his services again for this coming winter. Mark is very easy to work with and he is close by which is a blessing.

There were some repairs to garage #3 roof which Diane took care of. She also did some scraping and painting on all 3 garages. Also, part of the ceiling came down in the apartment and there was a kitchen faucet issue as well. Thankfully, Diane fixed both of these things. Also, Diane put in a beautiful flower bed for us this year. The flowers are lovely and will be even more so next year. Thanks, Diane!

Ken mowed the field which we are grateful for, thank you, Ken, and Sarah has been mowing and trimming the property around our buildings and she is also taking care of storage rentals. Thank you, Sarah!

Bruce continued to help out whenever and wherever needed and his help is always greatly appreciated. Thanks, Bruce!

Hats off to our wonderful cleaning crew! These ladies have spent countless hours this past year keeping our building not just looking and smelling great but also keeping it safe. With the Covid-19 stuff going on much attention had to be given to keeping things disinfected. Ava, MJ, Gina, and of late Annie and Michele have also joined the crew. Kendra Wescott and Susan Joyce spent some time cleaning as well. With grateful hearts we thank you all for loving our church so much that you consistently give of your time and efforts.

Because of COVID, our 3rd International Week had to be canceled. International Week is our biggest income producer, and that income is definitely missed. But also, we miss the presenters, our friends from Scotland, England, and Iceland. Thankfully we did get to see our friend, Victoria Carillo from New York who just last night taught an animal communication class for us. 

September is a month many of us look forward too because it allows us to visit with our friends near and far. In a normal year, it brings our summer event season to a close with a bang. We will just have to make up for it next year. 

I need to make mention of two raffles that are going on. Gina began one for our church at her store which is wonderful, and I understand it is doing quite well, and the fundraising committee has begun a raffle here. If someone has something they would like to contribute to our raffle here at the church just talk to someone on the fundraising committee. 

To everyone who has served our church in any way we are grateful, truly. It takes a village to make things work and we honestly could not do this without you.

Today I am lovingly transferring the spiritual leadership of this church into the very capable hands of Rev. Michael. Michael was a terrific ordination student and he is a wonderful pastor, as I knew he would be. He is a natural. I say that not just because he does a nice job leading the services but also because he continues to read and study and grow his spiritual knowledge. I feel very good about having him step into my shoes. It feels right.

 

Last but not least I just want to say that it has been an honor to serve you all, and this church in the capacity of president and lead pastor. I thank you for putting your faith and trust in me. Your faith and trust gave me a platform for growth, it helped me to become a better person. It opened my eyes to what “CAN BE” and made me want to accomplish that for you and for me. Thank you for everything.

Respectfully submitted,

Rev. Janet Decker

Motions needed to ratify votes taken via email:

 

1-Motion was made to ratify the vote taken via email stating that Board Members & Pastors are allowed to do private readings and healings at The Center while donating 25% of proceeds to church.

2-Motion was made to ratify the vote taken via email stating that we will repair septic with a 55 gallon drum and delay the custom made risers for a future date if we find them to be necessary.

3-Motion was made to ratify the vote taken via email to host Victoria Carillo called A-B-C’s of Animal Communication at 7pm on September 19, 2020.

4-Motion was made to ratify the vote taken via email to add Rev. Gina Collins to our pastoral council.

 

Unfinished Business

 

1-Tom Noble and Annie Collins will help paint heater registers and I am certain they would welcome other volunteers. They will pick a day and let others know when.

 

2- A few projects we had on our “TO DO” list that have been postponed until we recover from the current situation, perhaps in 2021.

a-We plan on putting a split door with locks at ramp entrance to kitchen. Perhaps on kid’s room.

b-Additional Bathroom- will be situated right next to bathroom number one and we will put a tee in the supply and drain lines to facilitate what has become our kitchen/serving area. However, we are putting in two handrails on either side of the new toilet being installed in our current bathroom.

c-Discussion on streaming virtual church services. Pros and Cons in previous minutes.

 

3-We are continuing to discuss the possibility of a Community Thrift Store in Garage #3. Spring.

 

New Business

 

Bylaw Changes-Diane read, asked for discussions, then motions were made to approve, seconded and voted on; All were in favor.

 

BYLAW CHANGES

 

The following proposed Bylaw changes are submitted by Diane Jackman, Secretary HLSC

 

Suggested Bylaw Change #1

Article VIII, Section 1: President

Old: The President shall be cosigner on all bank accounts of HLSC and shall cosign all checks and/or transfers of two hundred (200) dollars or more. 

New: The President shall be cosigner on all bank accounts of HLSC and shall cosign all checks and or transfers as specified in Rules and Regulations.

Rationale: The $200 limit is too low. Putting the amount in the Rules and Regulations will allow the Board to increase this amount if necessary.

 

Suggested Bylaw Change #2

Article VIII, Section 1: President: 

Old: The President must call one (1) annual membership meeting, the date to be chosen by the Board of Directors. 

New: This would be removed from the President's duties and added to Article VIII: Section 3 - change suggested below. 

Rationale: Having the Annual Members' Meeting on the same day every year creates consistency. I proposed the second Sunday after Labor Day, which is the day it is set for this year, 2020.

 

Suggested Bylaw Change #3

Article VIII: Section 1: 

Old: The President must call one Annual Membership meeting, the date chosen by the board of directors.

Old:Take this out of here completely and where this same thing is said under Article X, MEETINGS Section 3: The Board of Directors will call an Annual Members’ meeting by notifying all members in writing at least fourteen (14) days in advance.

New: HLSC will hold its Annual Members' Meeting in September, the second Sunday after Labor Day, after church service.

Rationale: Setting the Annual Meeting at the same time every year allows easier planning.

 

Suggested Bylaw Change #4

Article VIII, Section 4: Treasurer

Old: The Treasurer shall pay all bills and expenses of HLSC, except any expenses over two hundred (200) dollars that must be approved by the Board with the exception of monthly rent.

New: The Treasurer shall pay all normal bills and expenses of HLSC. Amounts and details are specified in the Rules and Regulations.

Rationale: The $200 amount is too low. Putting the amount in Rules and Regulations will allow the Board to change the amount if necessary.

 

Suggested Bylaw Change #5

Article IX, MEMBERSHIP, Section 2, Part B

Old: Proof of spiritual credentials

New: Remove this requirement

Rationale: An individual applying for membership does not need any spiritual credentials.

 

 

Suggested Bylaw Change #6

Article IX, MEMBERSHIP, Section 2, Part C: 

Old: A letter of recommendation or demit from another spiritualist church official.

New: A letter of recommendation from another spiritualist church official.

Rationale: The word "demit" does not belong here.

 

Suggested Bylaw Change #7

Article IX, MEMBERSHIP, Section 2, After Part C:

Old: Each new adult member shall agree to complete a basic three-part course in the Philosophy of Spiritualism if they have not done so elsewhere. This shall be done within two years of membership registration.

New: Each new member is encouraged to complete a basic course in the Philosophy of Spiritualism. This class is offered once each year.

Rationale: Someone who wants to be a member of our church is already spiritual and we should recommend they take a course in the Philosophy of Spiritualism, not force them.

 

Suggested Bylaw Change #8

Article X, MEETINGS, Section 1:

Old: All meetings of the Board will be conducted according to the following agenda:

 

                             Call to order

                             Invocation

                             Secretary/Treasurer Report

                             Correspondence

                             Committee Reports

                             Unfinished Business

                             New Business

                             Benediction

                             Adjournment

 

New:

Call to order

                             Invocation

                              Roll Call

                             Secretary/Treasurer Report

                             Correspondence

                             Committee Reports

                             Unfinished Business

                             New Business

                             Benediction

                             Adjournment

Rationale: Adding Roll Call to agenda of all meetings allows us to keep records of attendance.

 

 

Suggested Bylaw Change #9

Article X, MEETINGS, Section 2:

Old: All membership meetings will follow the agenda in Section 1, with the addition of roll call and elections following the invocation. A President’s report will also be added.

New: All Board Meetings, Membership Meetings and Annual Meetings will follow the agenda in Section 1. President’s Report and Elections will be done at the Annual Meeting according to the agenda for that meeting.  

Rationale: All meetings conducted by the Board and the Members should follow the Agenda in our Bylaws and it is good to have a record of who attended.

 

 

 

_________________________________________________________

 

The following is what I came up for Rules and Regulations. It contains some Standard Operating Procedures that the congregation has suggested we institute. I believe the Rules and Regulations should be able to stand alone so 90% of these proposed rules and regs are taken directly from our bylaws currently in place. The text that is already in our bylaws is not highlighted. The new or additional items are highlighted in yellow. Members were sent the Rules and Regulations for review and were asked to discuss, a motion was made to accept them, seconded and voted on. All were in favor.

 

Rules and Regulations

 

Conduct of our ministers, officers, members and guests shall follow our Mission Statement and Spiritualist Principles as stated in our By-Laws:

 

Mission Statement

 

The mission of The Healing Light Spiritualist Church of Etna, founded October 8, 2004, is to share the gifts of peace, love, healing and respect that come from the light of Spirit. By practicing the principles of Spiritualism we build community, service, acceptance and charity for all creation.

 

Spiritualist Principles

1. We believe in Infinite Intelligence.

2. We believe that the phenomena of Nature, both physical and spiritual,

are the expressions of Infinite Intelligence.

3. We affirm that a correct understanding of such expression, and living in accordance therewith, constitute true religion.

4. We affirm that the existence and personal identity of the individual continues after the change called death.

5. We affirm that communication with the so-called dead is a fact, scientifically proven by the phenomena of Spiritualism.

6. We believe that the highest morality is contained in the Golden Rule: “Whatsoever you would that others do unto you, do you also unto them.”

7. We affirm the moral responsibility of individuals and that we make our own happiness or unhappiness as we obey or disobey Nature’s physical and spiritual laws.

8. We affirm that the doorway to reformation is never closed against any soul here or hereafter.

9. We affirm that the Precepts of Prophecy and Healing are divine attributes proven through mediumship.

 

Allegiance

All members of HLSC pledge to abide by the By-Laws and our rules of conduct. All members agree to support HLSC to their chosen degree of participation, talents and assistance.

 

 

 

Officers and Trustee

 

Section 1: The elective officers of HLSC shall consist of a President, a Vice-President, a Secretary and a Treasurer. They shall each serve a limit of three (3) consecutive Two-year terms. Officers shall assume their positions immediately following the annual members’ meeting. Currently, due to our entirely new board elected in September 2018, the President and Treasurer positions will be elected at the 2020 Annual Members’ Meeting. The Vice President and Secretary positions will be elected at the 2021 Annual Membership Meeting. This will ensure continuity within the board and avoid having four (4) board members changing at the same time. 

 

Section 2: There shall be one (1) elective Trustee on the Board of HLSC. The Trustee shall provide advice and assistance to the officers on behalf of HLSC and shall vote on all actions taken by the Board. The Trustee shall serve a limit of three (3) consecutive One-year terms. A Trustee shall assume the position immediately following the annual members’ meeting.

 

Section 3: Any elected member of the Board of HLSC who missed two (2) unexcused consecutive meetings or a total of three (3) during a term shall be replaced by appointment of the President first, the Vice-President second, or by a majority vote of the Board third.

 

Section 4: The newly elected officers and trustee shall take the following oath:

                   “I (name) having been duly elected (office), do solemnly affirm that I will faithfully perform my duties in accordance with the Constitution and By-Laws of HLSC until my successor is duly elected and installed.”

 

Section 5: In the absence of availability of other nominees for officers or trustees the currently serving Board or any members may run for another term.

 

Duties of Officers

 

Section 1: President. The President shall preside over all Board meetings of HLSC and all annual membership meetings. The President shall have general supervision over the affairs and officers, requesting reports from those officers as needed and shall give a report at each annual members’ meeting, detailing activities of the office, reviewing the status of the Corporation, and providing recommendations for growth. The President may call special meetings of the Board of Directors be giving adequate notice of seven (7) days to each Board member. The President may vote in case of a tie or when the vote is taken by ballot. The President shall be cosigner on all bank accounts and shall cosign any expenses that are not normal business expenses (mortgage, heating, electric, insurances, taxes etc.) of one thousand (1000) dollars or more. This abnormal expense over $1000 will also be approved by the Board. The President shall appoint an assistant to the Secretary or Treasurer, if needed, and shall appoint all committee leaders, and shall be a member of all committees, ex-officio. The President shall sign all certificates and other documents authorized by the Board. The outgoing President shall release all records, documents and reports to the newly elected President immediately following the annual members’ meeting.

 

Section 2: Vice-President. The Vice-President shall serve in the absence of the President within the boundaries of the President’s responsibilities and authority. The Vice-President shall remain fully informed of the President’s ongoing activities and shall serve in the President’s absence due to death or removal of that officer or at the request of the President. The Vice-President shall assist the President in all duties and responsibilities at the President’s request. The out-going Vice-President shall release all records, documents and reports to the newly elected Vice-President immediately following the annual members’ meeting.

 

Section 3: Secretary. The Secretary shall receive all membership applications and fees with a receipt provided to the member. This Officer shall transmit a report at each Board meeting and at each annual membership meeting. This Officer shall maintain a file of all Church records, past and present. The outgoing Secretary shall provide the newly elected Officer with all documents within a ten (10) day period.

 

Section 4: Treasurer. The Treasurer shall pay all bills and expenses of HLSC. Any expenses that are not normal business expenses (mortgage, heating, electric, insurances, taxes etc.) over one thousand (1000) dollars must be approved by the Board and co-signed by the President. A duplicate file of all receipts shall be kept. The Treasurer shall be custodian or all funds and securities of HLSC. All monies shall be deposited in a bank chosen by the Board. This Officer shall provide a report of accounts to the Board on a monthly basis, or to the President of the Board as requested, and shall provide a yearly report at each annual membership meeting. This Officer shall notify each member of yearly dues two weeks prior to the due date. An audit of accounts shall be performed prior to each annual membership meeting. Membership may require the Treasurer to be bonded. The Treasurer shall provide any newly elected Officer with all records within ten (10) days of election.

 

Appointment of the HLSC Ministers.  The HLSC Board approves and appoints all Ministers (also known as Pastors) who will serve our church.

 

Duties of HLSC Ministers (Pastors)

1.     Ministers will plan and conduct church services.

2.     Ministers will be available for members in their times of need:

A.    Provide spiritual guidance

B.    Perform weddings

C.    Perform healings

D.    Perform funerals

E.    Teaching beliefs

3.     Ministers will always conduct themselves as described in conduct section at beginning of Rules and Regulations.

 

Membership

 

Section 1: An adult voting member must be at least eighteen (18) years of age. Anyone under the age of eighteen (18) may become a junior member with the written permission of a parent or guardian.

 

Section 2: In order to become eligible for HLSC Membership one (1) of the following conditions must be met:

                            

                             A. Three (3) months of attendance.

                                                

                             B. A letter of recommendation from another spiritualist church official.

 

Each new member is encouraged to complete a basic course in the Philosophy of Spiritualism. This class is offered once each year. New members will be provided a current copy of the Constitution and By-Laws of HLSC. Any adult member wanting to run for office is expected to become fully knowledgeable of the Constitution and By-Laws.

 

Section 3: Membership forms shall be obtained from the Secretary/Treasurer and shall be returned with full payment of the current annual dues. All membership applications shall be approved by the Board.

 

Section 4: All adult members shall have voting rights at each annual membership meeting or any special membership meeting called provided current annual dues have been fully paid.

 

Article X: MEETINGS

 

Section 1: All meetings of the Board will be conducted according to the following agenda:

 

                             Call to order

                             Invocation

                           Roll Call

                             Secretary/Treasurer Report

                             Correspondence

                             Committee Reports

                             Unfinished Business

                             New Business

                             Benediction

                             Adjournment

 

Section 2: All Membership Meetings will follow the agenda in Section 1.

 

Section 3: All Annual Membership Meetings will follow the agenda in Section 1 with the addition of elections and a President’s report following the invocation.

 

Section 4: Annual Membership Meeting will be the second Sunday following Labor Day after church service. President will announce the date and time of the Annual Members’ Meeting at least thirty (30) days before the meeting.

 

Section 5: Regular meetings of the Board shall be called by the President with at least a seven (7) day notice to each Board member. Special meetings of the Board or the membership may be called by the President or a majority of the Board to process a particular topic with a ten (10) day written notice given by the President. A Special meeting of the membership may be called by a majority of the members in good standing (dues fully paid) with a fourteen (14) day written notice given to all members.

 

Section 6: A simple majority of the full number of Board members must agree on every act of the Board before any vote can be enacted.

 

Section 7: A quorum for any members’ meeting shall consist of those attending.

 

 

 

Fiscal Year

 

The fiscal year for the Corporation of HLSC shall begin on January 1 and end on December 31 of each year.

 

Church Collections and the Two Person Rule.  Monies collected at church services or related activities are immediately counted by the minister conducting the service and then verified at that time by another minister or appointed HLSC officer.  In the event a minister or officer is not present, a patron, who is not related to the servicing minister, may verify.  Upon verification the monies will be placed in an envelope and sealed.  The counter and verifier will sign their names legibly on the envelope along with the date of the collection.

 

FACEBOOK Upkeep and Entries will be handled by the admins appointed on the Facebook Page account. Currently the President and Secretary are admins.

 

HLSC Newsletter and Other Mailings:  A person approved by the Board of Directors will oversee mailings to members and parishioners that deal with church related news unrelated to HLSC Board or financial information.  All newsletters and related church reporting sent by the pastor are accomplished via email.  Such reporting may also be available in hard copy at church services.  The pastor, at his/her discretion, may also mail copies of reports to people who do not have access to email.

 

Structure of Church Service:  The conduct of church service will be structurally consistent with the criteria set forth below:

1.    Greeting

2.    Meditation and Healing

3.    Inspirational talk

4.    Collection

5.    Messages from Spirit

6.    Exceptions are allowed for special services as ministers see fit.

7.    The last Sunday of the month is the Healing and Message Circle. This service omits the Inspirational talk and allows anyone present to give messages as time allows.

 

Changes to Church Service: The lead pastor must be included in discussions the board has regarding anything which will affect church services, church-related activities, and/or the spiritual practices of the church.

 

All Major Changes to Church Activities: Any major changes regarding church services and church activities must be brought before the membership.

 

Classes and Events: All proposed classes and events will be brought to the board for approval.

 

Tax Submissions:  Federal and state tax statements are submitted when required by the Treasurer. These proposed submissions must be reviewed and approved by the President and Vice President.

 

Weekly Time and Location of Church Service:  10:30am on Sunday at the Healing Light Spiritual Center, 38 Stage Road, Etna, Maine. 

 

Full Financial Disclosure to Members The financial report reviewed and approved is always available to members by request.   

 

Second Roll Call

 

(As Secretary I cast 1 vote for _______ for the position of ________.)

 

President: Rev. Michael Van Ginkel

Treasurer: Rev. Ava Spruce

Trustee: Nominees Tom Noble, Robert Thompson. Robert Thompson is our new Trustee.

 

Swearing in of officers: I, ____________________being duly elected as __________________,      do solemnly affirm that I will faithfully perform my duties in accordance with the Constitution and Bylaws of Healing Light Spiritualist Church until my successor is duly elected and installed.

 

Take photos of new board!

 

Discussion and voting in of our new lead pastor; Rev. Michael Van Ginkel who said he is happy to step up and his door, mind and heart is open.

 

Benediction by Rev. Janet Decker. Janet also took a moment to say a final thank you for allowing her to serve the Healing Light Spiritualist Church for the past six years.

 

Adjourned at 2:22pm

 

 

Healing Light Spiritualist Church Board Minutes for August 16, 2020

 

Meeting called to order at 12:30

 

Invocation by Rev. Michael Van Ginkle

 

Roll Call

 

Janet Decker

Janice Nelson Kroesser

Diane Jackman

BonnieLee Mellott 

Michael Van Ginkle

 

Guests:

Sarah Lane

Bruce Towle

Annie Collins

Tom Noble

Ava Spruce

Lindi McLaughlin

 

 

The Secretary’s Report:

 

Made changes to Proposed Bylaw Changes and proposed Rules and Regulations and sent them to Board Members so they could be approved and sent out to members.

Bruce washed windows and I painted front trim on Garage #3, cut off shelf in office and used cutoff portion for shelf in workshop-which is now organized.

Repaired bathroom ceiling in apartment.

Replaced kitchen faucet in apartment.

 

The Treasurer’s Report

 

Motions needed to ratify votes taken via email: none

 

Old Business

 

  1. Apartment Rental Security was deposited to Affinity Savings account at TDBank.

  2. Fireproof safe for office – Michael Van Ginkle got prices; 1.3 cubic foot safe $165 bigger is twice as expensive. Safe will be purchased. Motion made and seconded. All were in favor.

  3. Work on finding out what a cold start is for a furnace.

  4. Janet looked into PayPal Reader or Square. Square costs 10 cents per transaction plus 2.6% and Paypal has no fee per transaction and is 2.7%. Ordered Paypal Reader.

  5. Someone will remove Ganesh wall hanging this week.

  6. Suggestion box will be created.

  7. Tom Noble and Annie Collins will help paint heat registers.

 

Tabled until sometime in the future: (no need to read these aloud:)

1-Door or split door with locks at ramp entrance to kitchen. Do we want split door on kitchen?

2-Additional Bathroom (when we build the additional bath room I suggest the plumbing be set up with a tee for supply line and drain line to make it ready for what has become our kitchen area)

3- Discussion on streaming virtual church services. Pros and Cons in previous minutes.

 

New Business

  1. Septic system discussion-the pump needs a winter access and the pump may need

  2. Basement discussion – moldy and crumbling walls – we have had a very generous gift of an ozone generating machine and de-humidifier for our basement

  3. Discussion of Agenda for Annual Meeting- we will prepare committee reports etc.

  4. Ava Spruce asked about members renting a room to do readings. Janet will investigate

  5. Membership Applications to be voted on. Motions were made and seconded and all were in favor of all memberships.

Janice Gerry 

Tom Noble

Annie Collins

It was decided to reinstate potluck lunches after church service on first Sunday of the month. 

  6.  We are continuing to discuss the possibility of a Community Thrift Store on the property.

  7. A motion was made and seconded and all were in favor to appoint Ava Spruce as a pastor to our church.

 

Benediction by Ava Spruce

 

Adjourned at 1:44pm

Healing Light Spiritualist Church Board Minutes for July 19, 2020

 

Meeting called to order at 12:24

 

Invocation by BonnieLee Mellott

 

Roll Call

 

Janet Decker

Janice Nelson Kroesser

Diane Jackman

BonnieLee Mellott 

Michael Van Ginkle

 

Guests:

Sarah Lane

Lindy McLaughlin

MJ

Bruce Towle

 

The Secretary’s Report:

 

Our HLSC website ran out of pages so I tediously combined all of our Board Minutes on one page and it can be found under the ABOUT US tab on the drop-down menu. Also combined all the newsletters and they can still be found under the NEWSLETTTERS tab - all combined into two pages. Hours and days of moving but have freed up 20+ pages for our website. More pages cost more money.

Moved $900 into checking from Paypal and notified Treasurer.

Propped up Vehicle Storage sign and changed phone number. Will touch up with white paint next time have wet white paint brush. Painted Garage door #1.

Lockbox was purchased and put into place inside front entry.

Blacktop being piled up by Sarah. Diane moved first load with her truck.

Revisited bylaw changes and sent to board members for changes. Will send to members once the board approves the submission and before Annual Members’ Meeting in September.

Virtual Event Saturday morning revealed HealingLightEtna.org had expired so renewed that and Secretary paid $13 and set up on domain auto-renewal with name cheap so it doesn’t expire again.

Building Committee (Diane) recommends-1-Garage #1 needs flashing or drip edge to save roof.

2-Apartment Ceiling needs repair 3-Approval given to cut bottom shelf of shelf in office.

 

The Treasurer’s Report is available to members by request.

 

Motions needed to ratify votes taken via email:

Motion was made to ratify vote to cancel International Week. All were in favor.

Motion was made to ratify vote taken to make Janine Collins an Admin to post daily inspirational messages on Facebook. All were in favor.

 

Old Business

 

  1. Apartment Rental Security deposit to Affinity Savings account will be added at TDBank. Will be taken care of when banks open up. Janet and Bonnie will make an appt at the bank.

  2. Discussion on elections for Members’ Meeting. 2020 vote: President, Treasurer & Trustee - 2021 vote: Vice President, Secretary & Trustee – Duties of Officers are on the ABOUT US tab on the website in the BYLAWS.

  3. Established Nominating Committee Volunteers: Sarah Lane and Bruce Towle

  4. Fireproof safe for office – Michael Van Ginkle is going to get prices.

  5. Work on finding out what a cold start is for a furnace.

 

Spring time

1-Make appointment to clean out septic system. Janet scheduled, July 28, Frost.

2-Bruce caulked along the floor under the front window. Thank you Bruce.

 

Tabled until sometime in the future: (no need to read these aloud:)

1-Door or split door with locks at ramp entrance to kitchen. Do we want split door on kitchen?

2-Additional Bathroom (when we build the additional bathroom, I suggest the plumbing be set up with a tee for supply line and drain line to make it ready for what has become our kitchen area)

3- Discussion on streaming virtual church services.

List pros and cons of streaming.

PROS: Having the videos for people to watch the Inspirational Talk at a later date.

CONS: If people are watching on line they are not coming into church.

            People have to be there and responsible for making it happen.

We will table this for now but in the future find someone to help with the videos.

New Business

1) Sarah Lane will handle storage rental contracts, payments and moving vehicles in and out.

 

2) Janet suggests setting up an online payment system via either PayPal reader or Square (we already have Paypal). She will investigate the expenses involved.

 

3) Discussion about church decorations. We are looking for a giant Sunflower to hang over stairway.

 

4) Bonnie would like to help layout an online platform/outline in case we ever need to go back to virtual services. Bonnie has experience and will help whoever does any videos in the future.

 

5) Suggestion box-will be put in place and suggestions will be read aloud at each board meeting.

 

6) Painting registers – will be done over time

 

7) Tall windows need to be washed inside and out. Bruce and Diane will take care of that soon.

 

8) Bylaw changes – will address at the next meeting

 

9) Thrift Store? Let’s think about it.

 

Benediction by Michael

Adjourned at 1:48pm

 

BYLAW CHANGES

 

The following proposed Bylaw changes are submitted by Diane Jackman, Secretary HLSC

 

Suggested Bylaw Change #1

Article VIII, Section 1: President

Old: The President shall be cosigner on all bank accounts of HLSC and shall cosign all checks and/or transfers of two hundred (200) dollars or more. 

New: The President shall be cosigner on all bank accounts of HLSC and shall cosign all checks and or transfers as specified in Rules and Regulations.

Rationale: The $200 limit is too low. Putting the amount in the Rules and Regulations will allow the Board to increase this amount if necessary.

 

Suggested Bylaw Change #2

Article VIII, Section 1: President: 

Old: The President must call one (1) annual membership meeting, the date to be chosen by the Board of Directors. 

New: This would be removed from the President's duties and added to Article VIII: Section 3 - change suggested below. 

Rationale: Having the Annual Members' Meeting on the same day every year creates consistency. I propose the second Sunday after Labor Day. This corresponds to the same weekend of Camp Etna's Board meeting on Saturday. Many of us are members of both. 

 

Suggested Bylaw Change #3

Article VIII: Section 1: 

Old: The President must call one Annual Membership meeting, the date chosen by the board of directors.

Old:Take this out of here completely and where this same thing is said under Article X, MEETINGS Section 3: The Board of Directors will call an Annual Members’ meeting by notifying all members in writing at least fourteen (14) days in advance.

New: HLSC will hold its Annual Members' Meeting in September, the second Sunday after Labor Day, after church service.

Rationale: Setting the Annual Meeting at the same time every year allows easier planning.

 

Suggested Bylaw Change #4

Article VIII, Section 4: Treasurer

Old: The Treasurer shall pay all bills and expenses of HLSC, except any expenses over two hundred (200) dollars that must be approved by the Board with the exception of monthly rent.

New: The Treasurer shall pay all normal bills and expenses of HLSC. Amounts and details are specified in the Rules and Regulations.

Rationale: The $200 amount is too low. Putting the amount in Rules and Regulations will allow the Board to change the amount if necessary.

 

Suggested Bylaw Change #5

Article IX, MEMBERSHIP, Section 2, Part C: 

Old: A letter of recommendation or demit from another spiritualist church official.

New: A letter of recommendation from another spiritualist church official.

Rationale: The word "demit" does not belong here.

 

Suggested Bylaw Change #6

Article IX, MEMBERSHIP, Section 2, After Part C:

Old: Each new adult member shall agree to complete a basic three-part course in the Philosophy of Spiritualism if they have not done so elsewhere. This shall be done within two years of membership registration.

New: Each new member is encouraged to complete a basic course in the Philosophy of Spiritualism. This class is offered once each year.

Rationale: Someone who wants to be a member of our church is already spiritual and we should recommend they take a course in the Philosophy of Spiritualism, not force them.

 

Suggested Bylaw Change #7

Article X, MEETINGS, Section 1:

Old: All meetings of the Board will be conducted according to the following agenda:

 

                                    Call to order

                                    Invocation

                                    Secretary/Treasurer Report

                                    Correspondence

                                    Committee Reports

                                    Unfinished Business

                                    New Business

                                    Benediction

                                    Adjournment

 

New:

Call to order

                                    Invocation

                                   Roll Call

                                    Secretary/Treasurer Report

                                    Correspondence

                                    Committee Reports

                                    Unfinished Business

                                    New Business

                                    Benediction

                                    Adjournment

Rationale: Adding Roll Call to agenda of all meetings allows us to keep records of attendance.

 

 

Suggested Bylaw Change #8

Article X, MEETINGS, Section 2:

Old: All membership meetings will follow the agenda in Section 1, with the addition of roll call and elections following the invocation. A President’s report will also be added.

New: All Board Meetings, Membership Meetings and Annual Meetings will follow the agenda in Section 1. President’s Report and Elections will be done at the Annual Meeting according to the agenda for that meeting.  

Rationale: All meetings conducted by the Board and the Members should follow the Agenda in our Bylaws and it is good to have a record of who attended.

 

 

 

_________________________________________________________

 

The following is what I came up for Rules and Regulations working with Peter Conroy. It contains some Standard Operating Procedures that the congregation has suggested we institute. I believe the Rules and Regulations should be able to stand alone so 90% of these proposed rules and regs are taken directly from our bylaws currently in place. The text that is already in our bylaws is not highlighted. The new or additional items are highlighted in yellow. 

 

Rules and Regulations

 

Conduct of our officers, members and guests shall follow our Mission Statement and Spiritualist Principles as stated in our By-Laws:

 

Mission Statement

 

The mission of The Healing Light Spiritualist Church of Etna, founded October 8, 2004, is to share the gifts of peace, love, healing and respect that come from the light of Spirit. By practicing the principles of Spiritualism, we build community, service, acceptance and charity for all creation.

 

Spiritualist Principles

1. We believe in Infinite Intelligence.

2. We believe that the phenomena of Nature, both physical and spiritual,

are the expressions of Infinite Intelligence.

3. We affirm that a correct understanding of such expression, and living in accordance therewith, constitute true religion.

4. We affirm that the existence and personal identity of the individual continues after the change called death.

5. We affirm that communication with the so-called dead is a fact, scientifically proven by the phenomena of Spiritualism.

6. We believe that the highest morality is contained in the Golden Rule: “Whatsoever you would that others do unto you, do you also unto them.”

7. We affirm the moral responsibility of individuals and that we make our own happiness or unhappiness as we obey or disobey Nature’s physical and spiritual laws.

8. We affirm that the doorway to reformation is never closed against any soul here or hereafter.

9. We affirm that the Precepts of Prophecy and Healing are divine attributes proven through mediumship.

 

Allegiance

All members of HLSC pledge to abide by the By-Laws and our rules of conduct. All members agree to support HLSC to their chosen degree of participation, talents and assistance.

 

 

 

Officers and Trustee

 

Section 1: The elective officers of HLSC shall consist of a President, a Vice-President, a Secretary and a Treasurer. They shall each serve a limit of three (3) consecutive Two-year terms. Officers shall assume their positions immediately following the annual members’ meeting. Currently, due to our entirely new board elected in September 2018, the President and Treasurer positions will be elected at the 2020 Annual Members’ Meeting. The Vice President and Secretary positions will be elected at the 2021 Annual Membership Meeting. This will ensure continuity within the board and avoid having four (4) board members changing at the same time. 

 

Section 2: There shall be one (1) elective Trustee on the Board of HLSC. The Trustee shall provide advice and assistance to the officers on behalf of HLSC and shall vote on all actions taken by the Board. The Trustee shall serve a limit of three (3) consecutive One-year terms. A Trustee shall assume the position immediately following the annual members’ meeting.

 

Section 3: Any elected member of the Board of HLSC who missed two (2) unexcused consecutive meetings or a total of three (3) during a term shall be replaced by appointment of the President first, the Vice-President second, or by a majority vote of the Board third.

 

Section 4: The newly elected officers and trustee shall take the following oath:

                   “I (name) having been duly elected (office), do solemnly affirm that I will faithfully perform my duties in accordance with the Constitution and By-Laws of HLSC until my successor is duly elected and installed.”

 

Section 5: In the absence of availability of other nominees for officers or trustees the currently serving Board or any members may run for another term.

 

Duties of Officers

 

Section 1: President. The President shall preside over all Board meetings of HLSC and all annual membership meetings. The President shall have general supervision over the affairs and officers, requesting reports from those officers as needed and shall give a report at each annual members’ meeting, detailing activities of the office, reviewing the status of the Corporation, and providing recommendations for growth. The President may call special meetings of the Board of Directors be giving adequate notice of seven (7) days to each Board member. The President may vote in case of a tie or when the vote is taken by ballot. The President shall be cosigner on all bank accounts and shall cosign any expenses that are not normal business expenses (mortgage, heating, electric, insurances, taxes etc.) of one thousand (1000) dollars or more. This abnormal expense over $1000 will also be approved by the Board. The President shall appoint an assistant to the Secretary or Treasurer, if needed, and shall appoint all committee leaders, and shall be a member of all committees, ex-officio. The President shall sign all certificates and other documents authorized by the Board. The outgoing President shall release all records, documents and reports to the newly elected President immediately following the annual members’ meeting.

 

Section 2: Vice-President. The Vice-President shall serve in the absence of the President within the boundaries of the President’s responsibilities and authority. The Vice-President shall remain fully informed of the President’s ongoing activities and shall serve in the President’s absence due to death or removal of that officer or at the request of the President. The Vice-President shall assist the President in all duties and responsibilities at the President’s request. The out-going Vice-President shall release all records, documents and reports to the newly elected Vice-President immediately following the annual members’ meeting.

 

Section 3: Secretary. The Secretary shall receive all membership applications and fees with a receipt provided to the member. This Officer shall transmit a report at each Board meeting and at each annual membership meeting. This Officer shall maintain a file of all Church records, past and present. The outgoing Secretary shall provide the newly elected Officer with all documents within a ten (10) day period.

 

Section 4: Treasurer. The Treasurer shall pay all bills and expenses of HLSC. Any expenses that are not normal business expenses (mortgage, heating, electric, insurances, taxes etc.) over one thousand (1000) dollars must be approved by the Board and co-signed by the President. A duplicate file of all receipts shall be kept. The Treasurer shall be custodian or all funds and securities of HLSC. All monies shall be deposited in a bank chosen by the Board. This Officer shall provide a report of accounts to the Board on a monthly basis, or to the President of the Board as requested, and shall provide a yearly report at each annual membership meeting. This Officer shall notify each member of yearly dues two weeks prior to the due date. An audit of accounts shall be performed prior to each annual membership meeting. Membership may require the Treasurer to be bonded. The Treasurer shall provide any newly elected Officer with all records within ten (10) days of election.

 

Appointment of the HLSC Ministers.  The HLSC Board approves and appoints all Ministers (also known as Pastors) who will serve our church.

 

Duties of HLSC Ministers (Pastors)

1.     Ministers will plan and conduct church services.

2.     Ministers will be available for members in their times of need:

A.   Provide spiritual guidance

B.    Perform weddings

C.    Perform healings

D.   Perform funerals

E.    Teaching beliefs

3.     Ministers will always conduct themselves as described in conduct section at beginning of Rules and Regulations.

 

Membership

 

Section 1: An adult voting member must be at least eighteen (18) years of age. Anyone under the age of eighteen (18) may become a junior member with the permission of a parent or guardian.

 

Section 2: In order to become eligible for HLSC Membership one (1) of the following conditions must be met:

                            

                             A. Three (3) months of attendance.

                            

                             B. Proof of spiritual credentials.

                            

                             C. A letter of recommendation from another spiritualist church official.

 

Each new member is encouraged to complete a basic course in the Philosophy of Spiritualism. This class is offered once each year. New members will be provided a current copy of the Constitution and By-Laws of HLSC. Any adult member wanting to run for office is expected to become fully knowledgeable of the Constitution and By-Laws.

 

Section 3: Membership forms shall be obtained from the Secretary/Treasurer and shall be returned with full payment of the current annual dues. All membership applications shall be approved by the Board.

 

Section 4: All adult members shall have voting rights at each annual membership meeting or any special membership meeting called provided current annual dues have been fully paid.

 

Article X: MEETINGS

 

Section 1: All meetings of the Board will be conducted according to the following agenda:

 

                             Call to order

                             Invocation

                                Roll Call

                             Secretary/Treasurer Report

                             Correspondence

                             Committee Reports

                             Unfinished Business

                             New Business

                             Benediction

                             Adjournment

 

Section 2: All Membership Meetings will follow the agenda in Section 1.

 

Section 3: All Annual Membership Meetings will follow the agenda in Section 1 with the addition of elections and a President’s report following the invocation.

 

Section 4: The Board of Directors will call an Annual Members’ meeting by notifying all members in writing at least fourteen (14) days in advance. *Change to: Annual Membership Meeting will be the second Sunday following Labor Day after church service.

 

Section 5: Regular meetings of the Board shall be called by the President with at least a seven (7) day notice to each Board member. Special meetings of the Board or the membership may be called by the President or a majority of the Board to process a particular topic with a ten (10) day written notice given by the President. A Special meeting of the membership may be called by a majority of the members in good standing (dues fully paid) with a fourteen (14) day written notice given to all members.

 

Section 6: A simple majority of the full number of Board members must agree on every act of the Board before any vote can be enacted.

 

Section 7: A quorum for any members’ meeting shall consist of those attending.

 

 

 

Fiscal Year

 

The fiscal year for the Corporation of HLSC shall begin on January 1 and end on December 31 of each year.

 

Church Collections and the Two Person Rule.  Monies collected at church services or related activities are immediately counted by the minister conducting the service and then verified at that time by another minister or appointed HLSC officer.  In the event a minister or officer is not present, a patron, who is not related to the servicing minister, may verify.  Upon verification the monies will be placed in an envelope and sealed.  The counter and verifier will sign their names legibly on the envelope along with the date of the collection.

 

FACEBOOK Upkeep and Entries will be handled by the admins appointed on the Facebook Page account. Currently the President and Secretary are admins.

 

HLSC Newsletter and Other Mailings:  The lead pastor oversees mailings to members and parishioners that deal with church related news unrelated to HLSC Board or financial information.  All newsletters and related church reporting sent by the pastor are accomplished via email.  Such reporting may also be available in hard copy at church services.  The pastor, at his/her discretion, may also mail copies of reports to people who do not have access to email.

 

Structure of Church Service:  The conduct of church service will be structurally consistent with the criteria set forth below:

1.    Greeting

2.    Meditation and Healing

3.    Inspirational talk

4.    Collection

5.    Messages from Spirit

6.    Exceptions are allowed for special services as ministers see fit.

 

Tax Submissions:  Federal and state tax statements are submitted on a quarterly basis by the Treasurer; however, the proposed submissions must be reviewed and approved by the President and Vice President.

 

Weekly Time and Location of Church Service:  10:30am on Sunday at the Healing Light Spiritual Center, 38 Stage Road, Etna, Maine. 

 

Full Financial Disclosure to Members The financial report reviewed and approved is always available to members by request.   

 

 

 

 

Healing Light Spiritualist Church Board Minutes for June 21, 2020

 

Meeting called to order at 12:25pm

 

Invocation by

 

Roll Call

 

Janet Decker

Janice Nelson Kroesser

Diane Jackman

BonnieLee Mellott 

Michael Van Ginkle

 

Guests:

Sarah Lane

Bruce Towle

 

The Secretary’s Report:

 

Since the onset of Covid 19 we returned to in person church services on June 7, events were changed on Facebook and Google Maps.

Parents/Children’s Group made public on Facebook.

June Newsletter on website.

Home page on website has link to Virtual Services recorded from March 19-May 31. Also, individual links are on our new VIDEO page found under the ABOUT US on dropdown menu.

Events came off calendars and more were put back on.

Continued correspondence concerning International Week- Graeme is trying to secure flights. Colin Hall has secured flights. Peter Kendall is not coming. Joy Sagar not coming. Stephen Adkins will let me know next week. Rosy D’Elia is coming and will do 45 minute heart meditation each morning. Along with 3 workshops to be announced. Waiting to see if Stephen is coming before I start schedule.

Rosalie Deer Heart will be doing a Writing with Soul workshop as well as a JOY workshop with Colin Hall. Colin is contacting a friend in New York to invite him to come and do a workshop with him. Wrote to Victoria Carillo to confirm she still wants to come.

Secretary purchased and installed flower bed. $87=$63 on rhododendron and $24 in mulch

 

The Treasurer’s Report is available to members by request.

 

Motions needed to ratify votes taken via email:

Motion was made to ratify vote taken via email to have Josh We Know (aka Josh Childers) play music online from 1-2. Moved All were in favor.

 

 

Old Business

 

  1. Apartment Rental Security deposit to Affinity Savings account will be added at TDBank. Will be taken care of when banks open up. Janet and Bonnie will make an appt at the bank.

  2. Birthday party celebration July 5th YAY HLSC. We Are One. Josh playing music from 1-2pm. Suggested food: 2 trays of 36 mixed finger rolls ($46each) Half Sheet marbled cake ($37). Bags of chunk cheese and boxes of crackers, jars of pickles ($25) Informal Gallery Readings- Wandering Mediums, music. Cairn or Rock Sculpture or whatever you want to call it in the flower bed for the July 5th party. People can bring rocks from their land or find one on our 5 acres and we can line up and put them in place during the party. Anything else?

  3. Discussion on International Week

We believe the 2 week quarantine will not be a concern for International Week.

Should we hold the Victorian Séance during International Week? Ava said she would be happy to work on bringing it together with Diane as long as there is a medium.

Confirmed Presenters for International Week discussed in Secretary’s Report; Lobster Bake Dinner (Sarah) Tuesday night, Thanksgiving Dinner on Thursday night, Spaghetti Dinner on Friday Night, Pizza and Pie Sunday Night. Monday is the day off for FUN.

  1. Discussion on streaming virtual church services.

List pros and cons of streaming.

PROS: Having the videos for people to watch the Inspirational Talk at a later date.

CONS: If people are watching on line they are not coming into church.

            People have to be there and responsible for making it happen.

We will table this for now but in the future find someone to help with the videos.

  1. Discussion on elections for Members’ Meeting. Will need new Treasurer in fall 2020. Suggestion: 2020 vote: President, Treasurer & Trustee - 2021 vote: Vice President, Secretary & Trustee Nominating Committee Volunteers: Sarah Lane and Bruce Towle

  2. Fireproof safe for office – Michael Van Ginkle is going to get prices.

  3. Work on finding out what a cold start is for a furnace.

 

Spring time

1-Make appointment to clean out septic system. Janet is going to call and schedule.

2-Bruce fumigated Monday or Tuesday and will spray around the outside Home Defense.

Bruce will caulk along the floor under the front window.

 

Tabled until sometime in the future:

1-Door or split door with locks at ramp entrance to kitchen. Do we want split door on kitchen?

2-Additional Bathroom (when we build the additional bathroom I suggest we make the wall not adjacent to the other bathroom, with plumbing for a sink and countertop for what could be our kitchen)

 

New Business

          1-Memberships to be voted on:

                        MJ  

                        Gina Collins

                        All in favor !

            2-Need approval to buy 3 gallons of white exterior paint to start (semi gloss or satin), Approval given!

            3-What should we do about the blacktop pieces in the grass? Wheelbarrow arrives on

                        Saturday and Sarah and others will be dumping. Volunteers needed. Diane brought her truck:)

            4-Janet is asking for permission to hook up 2 freezers in the garage. One may need to go in a different garage because of electrical draw.

            5-Domestic abuse is up in Maine and permission was given to post helpline poster!

            6-Thank you to Bruce for weed-whacking, Sarah for mowing and Ken for mowing the back forty and Diane for the flower bed.

 

Benediction by Rev. BonnieLee Mellot

 

Adjourned at 2:00pm

Healing Light Spiritualist Church Board Meeting Minutes for May 17, 2020

 

Virtual Meeting called to order at 1:03pm

 

Invocation by Janet Decker

 

Roll Call

 

Janet Decker

Janice Nelson Kroesser

Diane Jackman

BonnieLee Mellott  (absent)

Michael Van Ginkle

 

Guests:

Sarah Lane

 

The Secretary’s Report:

 

Since the onset of Covid 19 we decided to temporarily discontinue church services and I, Diane, suggested we do virtual church services on Facebook. Since I had the technical knowledge, I set it up and facilitated the first service on March 19. Happy to say we have had facilitators and mediums locally and from the UK doing our church services ever since. I sent out instructions to all who served our church.

April and May Newsletters on website.

Events came off calendars and more were put back on.

Continued correspondence concerning International Week-Iddi canceled as he is not working. Graeme is trying to secure flights. People in Canada are still on hold as are the people in Florida.

Secretary paid 3 years domain name (more years raises us in Google search) $44.88 donation

Camp Etna Board met and turned down Diane’s offer to pay for a 2 page ad in the Etna Bicentennial Program. Diane paid the ad agency to design a one page ad for the Healing Light Spiritual Center and sent it to the Town of Etna. They are on hold as to whether they will hold their celebration on July 25th.

 

 

The Treasurer’s Report as of May 1, 2020 is available for members by request. Simply click on this link to email HealingLightEtna@gmail.com .

 

 

Motions needed to ratify votes taken via email:

 

  1. Motion made and seconded to ratify the vote taken via email for the discussion and unanimous decision to temporarily discontinue church services due to Covid 19. All were in favor.

  2. Motion made and seconded to ratify the vote taken via email for the suggestion was made to virtual church services through Facebook and the board unanimously gave Diane permission to set it up and do the first service on March 19. All were in favor.

     3-   Motion made and seconded to ratify the vote taken via email for the discussion to put all projects on hold until further notice. All were in favor.

 

 

Old Business

 

  1. Apartment Rental Security deposit to Affinity Savings account will be added at TDBank. Will be taken care of when banks open up.

  2. Birthday party celebration July 5th YAY HLSC. Barbeque (BBQ person will wear gloves and mask), table tipping, gallery readings, music. Will discuss options as time goes on.

  3. Diane ordered 1 gallon of food grade hydrogen peroxide and sent to HLSC so they can make their own disinfectant $77 donation. Should mix and have available-spoke to Sarah Lane about finding out what to mix. Diane has a couple of foaming dispensers and will be in Maine beginning of June.  Sarah is going to mix and have it ready for June 7 church service.

  4. Decided at March Board Meeting on putting in second bathroom adjacent to existing bathroom and replacing existing slow toilet – 36” doorway, handicap (ADA) accessible, 6 panel wood door which matches the existing door and hot water tank. When the walls for the bathroom are built maybe make the wall ready for plumbing in a sink on the outside of the bathroom wall along with a counter? Decided we would hold off on the new bathroom and the hot water. The disinfectant we will be using is mixed strong and will kill without hot water.

  5. Discussion on International Week

We believe the 2 week quarantine will be lifted by September so this will not be a concern for International Week.

Should we hold the Victorian Séance during International Week? Ava said she would be happy to work on bringing it together with Diane as long as there is a medium.

Confirmed Presenters for International Week; Graeme (Graham) MacLauren, Colin Hall, Victoria Carillo    Invited: From Canada: Peter Kendall (confirmed pending Covid-19 status) and Rosy d’Elia (maybe nighttime heart meditation) will know when as soon as she does, Joy Sagar and Stephen Adkins both invited from Cassadaga. Lobster Bake Dinner (Sarah) Thanksgiving Dinner, Spaghetti Dinner, Pizza and Pie Night. Monday is the day off for FUN.

 

Old Business on hold

1-Tabled until back together: Door or split door with locks at ramp entrance to kitchen. Do we want split door on kitchen?

Spring time

2-Make appointment to clean out septic system. Janet is going to call and schedule.

3-Bruce will fumigate Monday or Tuesday and will spray around the outside Home Defense.

 

Tabled until fall 2020

1-Janet will talk to Paul Carter about cold start for furnace to save money.

 

New Business

           1-Should we post and have a sign asking that people wear their masks when entering the building and until they are seated?  Majority of board members said No.

            2-Take a vote on streaming our live church services. It was decided to announce it at the beginning of the church service and to post a sign as people are entering the chapel that says; We are streaming our church services LIVE. If you have an objection to this please let us know.

            3-Open our parent/children’s group up to everyone on Facebook? Yes. All in favor. Done.

            4-Discussion on the elections in September; can’t have everyone going out at the same time. Will discuss more as time goes on because everyone seems to be okay with continuing with the exception of Treasurer. We will be looking for a replacement over the summer-have a possibility depending on pandemic.

            5-Safety ideas for events. Turn every other chair in chapel and seats far apart during classes.

            6-Event suggestions; let’s try Saturday afternoon classes/workshops from 12-5 with a break 

                     12 – 5:00   Saturday, July 11 -  Re-claim Your JOY Gene! w/Rosie Deer Heart

                     12 – 5:00   Saturday July 18 -  Buddha Day w/Matthew T MacDonald

                        1-3:30   Saturday July 25 Foray Into Parallel Lives w/ Janet Decker

                        12 – 5:00 Saturday -  Aug 1 Self Realization Fellowship Day,

                                                                        Paramahansa Yogananda’s teachings

 

            7- First Sunday every month is the pot luck Sunday. This will be changed to Bring Your Own Picnic Sunday to help prevent the spread of Covid-19. We will see if we have a good turnout and if so, we will begin doing “Quickies After Church” on the first Sunday every month. If we don’t have any willing mediums or student mediums to give messages we can incorporate some Angel Card Self-reading or Tarot Cards, to give more messages to people who didn’t get them during service while we are eating? Free to the public but the plate is passed.  If it goes well and seems like a good idea we will get a sign made.

 

Benediction by Janet Decker

 

Adjourned at 2:07

 

 

Healing Light Spiritualist Church Board Meeting Minutes for March 15, 2020

 

Meeting called to order at 12:32

 

Invocation by Bonnielee Mellot

 

Roll Call

 

Janet Decker

Janice Nelson Kroesser (by phone:)

Diane Jackman (by phone:)

BonnieLee Mellott

Michael Van Ginkle

 

Guests:

Sarah Lane

 

The Secretary’s Report:

 

March Newsletter on website.

Events on calendars.

Continued correspondence concerning International Week

May 17th speaker for church service (from Chesterfield Spiritualist Camp-Piet Nickle will speak on Cora Richmond)

Canceled all Laurie’s classes and removed her photo from website.

Worked on website to make current newsletters and current minutes easier to locate.

 

The Treasurer’s Report is available to members by request. Simply email HealingLightEtna@gmail.com  .

 

Motions needed to ratify votes taken via email: none

                         

           

Old Business

 

    1- Child Protective electric plug thingies installed in nursery😊

    2- Banking stuff is switched over from Linda to BonnieLee including debit card. 

    3- Apartment Rental Security deposit to Affinity Savings account will be added at TDBank.

    4- Tabled until all together: Fireproof safe for office. At any given time there can be $400 in the office. Discussion will continue. Maybe one that can be secured to wall or floor.

    5- Tabled until later: Door or split door with locks at ramp entrance to kitchen. Do we want split door on kitchen?

    6- Decorate with sheers and LED twinkling lights behind the podium to break up the wood wall- everything has been purchased so waiting to put up on the wall. We agreed to let them do it ! Go Ladies and Gentlemen!

    7- Painted the angel with pearlized paint. Lovely. 

    8- Birthday party celebration July 5th YAY HLSC. Barbeque, table tipping, gallery readings, live music

    9- Picked up signs for Mediums’ Day. Not able to put them into hard ground.

 

 

Old Business on hold till spring

1-Make appointment to clean out septic system.

2-Bruce will fumigate in the spring-and spray around the outside Home Defense.

 

Tabled until fall 2020

1-Janet will talk to Paul Carter about cold start for furnace to save money.

 

New Business

           1-New membership application- Christopher Brown- Motion was made and seconded-all were in favor!

           2-Discussion on putting in second bathroom adjacent to existing bathroom and replacing existing slow toilet – 36” doorway, handicap (ADA) accessible, 6 panel wood door which matches the existing door– YAY Michael will try to do it over  a couple weekends!

           3-Discussion on Séance- Tabled as Ava was not present. Visiting mediums scheduled for April may not be able to enter the country. Will re-evaluate regularly.

            4-Discussion on International Week:  Confirmed Presenters; Graeme (Graham) MacLauren, Colin Hall, Iddi Eiriksson, Victoria Carillo

Invited: From Canada: Peter Kendall (confirmed pending Covid-19 status) and Rosy d’Elia (maybe nighttime heart meditation) will let us know when she is done traveling, Joy Sagar and Stephen Adkins both invited from Cassadaga. Lobster Bake Dinner, Thanksgiving Dinner, Spaghetti Dinner, Pizza and Pie

            5-Ad for Etna Bicentennial Program – sfter a bit of tweaking send to HLSC board and then to Camp Etna Board

            6-Giving Sarah Lane a key to church

            7-Covid 19 (aka Coronavirus) Decided to continue to have church services and request people stay away if they are sick. A letter will be sent to congregation.

 

Benediction by Michael Van Ginkle

 

Adjourned at 1:34pm

Healing Light Spiritualist Church Board Meeting Minutes for February 16, 2020

 

Meeting called to order at 12:25

 

Invocation by Rev. Michael Van Ginkle

 

Roll Call

 

Janet Decker

Janice Nelson Kroesser (by phone:)

Diane Jackman (by phone:)

BonnieLee Mellott

Michael Van Ginkle

 

Robert Thompson

Lucy Porter

Bruce Towle

Thoy Conroy

Sarah Lane

 

The Secretary’s Report:

 

January Newsletter on website, February Newsletter on site

Discussion of signs for road side. Cannot put signs within 660 feet of Interstate. Two signs were made for Gallery Readings, one for corner of Route 2 and Rt 143 and one for in front of the church. Signs were put up.

Updated membership list sent to board members

Mold report came back with an excellent rating for HLSC building

Email discussion on the oil tank being half full for new renter and all agreed to put on the lease that it should be half full when/if this renter leaves.

Email discussion about having the security deposit for the apartment in a separate account culminated in the decision to find a local credit union who may have free savings accounts without service charges and stipulations.

Discussions with Sandra has revealed she will not attend International Week if there are any mediums she does not know.

Created the Healing Light Parents’ Support

 

 The Treasurer’s Report is available to members by request. Simply email HealingLightEtna@gmail.com  .  

 

Motions needed to ratify votes taken via email:

            1-Motion made and seconded to ratify vote taken by email to deposit regularly into savings account. All were in favor.

            2-Motion made and seconded to ratify vote taken by email approving Hypnotic Progression Class April 4. All in favor.

            3-Motion made and seconded to ratify vote taken by email to reduce rent to $700 plus utilities. All were in favor.

             

           

Old Business

1-Janet will talk to Paul Carter about cold start for furnace to save money.

2- One more heated step installed on bottom of porch steps.

3- Internet installed.

4- Door knob turned around.

5- Janet applied for tax exempt status.

 

Old Business on hold till spring

1-    Make appointment to clean out septic system.

2-    Bruce will fumigate in the spring-and spray around the outside Home Defense.

 

 

New Business

 

1-    Janet Decker will order Mediums Day Signs 10:00 am - 3:00 pm

2-    Banking stuff is switched over from Linda to BonnieLee except for credit card. This will be taken care of soon. 

3-    Membership application from Lucy Porter. Motioned, seconded. All approved.

4-    Lucy Porter presented what she would like to do for the children. Lucy has contacted the director of Lilydale’s children’s program. Principles discussion, aura drawing, fun things for kids; the children come to service with their parents and then split off with the director and then return for the end of the service. It will be announced in the newsletter.

5-      Child Protective electric plug thingies will be installed in nursery😊

6-    Fireproof safe for office. At any given time there can be $400 in the office. Discussion will continue. Maybe one that can be secured to wall or floor.

7-    Signs for Mediums’ Day- should be similar to Gallery Readings signs with vinyl lettering on the time and day.

8-    Door or split door with locks at ramp entrance to kitchen. Do we want split door on kitchen?

9-    Decorate with sheers and LED twinkling lights behind the podium to break up the wood wall

10- International Week discussion about Sandra’s request. Discussion will continue.

11- Painting the angel with white paint.

12- Birthday party celebration July 5th YAY HLSC.

 

Benediction by Rev. Janet Decker

Adjourned at 1:22pm

 

 

 

 

Healing Light Spiritualist Church Board Meeting Minutes for December 15, 2019

 

Meeting called to order at 12:41pm

 

Invocation by Janet Decker

 

Roll Call

 

Janet Decker

Janice Nelson Kroesser (by phone:)

Linda Holmes

Diane Jackman (by phone:)

Bruce Towle

 

Laurie Xanthos

Robert Thompson

Michael Van Ginkle

Sara Lane

Bonnie Lee Mellot

 

The Secretary’s Report:

Welcome letter sent to Sarah Lane and Linda McLaughlin

December Newsletter on website

New Membership Application on website-NOT, having trouble converting it to JPEG.

Revised Ordination page is back on website

 

The Treasurer’s Report is available to members by request. Simply email HealingLightEtna@gmail.com  .

 

Motions needed to ratify votes taken via email:

            1-Motion was made to ratify vote taken by email to purchase heated steps. All in favor.

            2-Motion was made to ratify vote taken by email to purchase new tablet for music. All in favor.

            3-Motion was made to ratify vote taken by email to ask Michael Van Ginkel to become Trustee.    All in favor.

            4-Motion was made to ratify vote taken by email to install Internet at church. All in favor.

           

Old Business

1- Bruce put doorknob on basement door.

2-Paul Carter was hired to reconnect heating system. Bugs have been worked out.

3-Heated steps were ordered for front porch. Motion made, seconded and all were in favor to order one more heated step.

4-Money was paid to paint contractor who disappeared (Barry Prue $396).

Warrant out for his arrest. He was out on bail.

 

Old Business on hold till spring

  1. Make appointment to clean out septic system.

  2. Bruce will fumigate in the spring-and spray around the outside Home Defense.

 

New Business

  1. Michael Van Ginkel was sworn in as Trustee.

  2. Bonnie Lee Mellot was sworn in as Treasurer.

  3. Many thanks to Bruce Towle and Linda Holmes for their service on our HLSC Board.

  4. Janet will apply for Nonprofit Tax Exempt Status on December 20.

  5. Reviewed and approved Residential Tenant Application. Motion made and seconded and all were in favor to use the application that Janet sent via email. Suggested that we not advertise in newspaper but use Craig’s List and Uncle Henry’s. Will review lease and discuss via email.

  6. Once apartment is rented door lock set will need to reversed to lock out tenants-Michael.

  7. Signs to be made ; 1- Mediums Day 10:00 am - 3:00 pm, 2-Gallery Readings 6:00 pm - 8:00 pm     Message Circle 6:00 - 8:00   If we can agree on what day of the week that can appear. Motion made to have 3 Gallery Reading Signs designed and proofs sent once received. Must be done before January Gallery Readings.

  8. Brief discussion about Internet, 7 to 10 days before installation and will be advertised as part of apartment rent. Linda is leaving her Internet connected until the church’s is in place.

  9. Application for membership from Robert Thompson. Motion made, seconded and all were in favor.

 

Benediction by Linda Holmes

Adjourned at 1:36pm

 

I, Michael Van Ginkle and Bonnie Lee Mellot, being duly elected as Trustee and Treasurer, do solemnly affirm that I will faithfully perform my duties in accordance with the Constitution and Bylaws of Healing Light Spiritualist Church until my successor is duly elected and installed.

Healing Light Spiritualist Church Board Meeting Minutes for October 20, 2019

 

Meeting called to order at 12:30pm

 

Invocation by Janice Nelson Kroesser

 

Roll Call

 

Janet Decker

Janice Nelson Kroesser

Linda Holmes (absent)

Diane Jackman (by phone:)

Bruce Towle

 

The Secretary’s Report:

Welcome letter sent to Michael Van Ginkel

Members’ Meeting Minutes and Financial Report with personal notes sent to remote members with personal note, Carol Mead, Ken & Shirly Boyens, Nancy Dubois & Donna Williams

 

The Treasurer’s Report as of 10-17-2019:

 

Checking : $ 17,246.18, Savings : $5176.79                       

Paypal $445.14

 

Motions needed to ratify votes taken via email:

            1-Motion needed to ratify votes to hire painter, Barry Prue, $650, All were in favor.

           

Old Business

1-Water in well will be shocked and will be retested by Ken in the next 2 weeks.

2-Linda’s window has been fixed. Completely in compliance with Fire Marshall.

3-Bruce will fumigate in October. Treat outside with Home Defense day after. He will also put doorknob on basement door.

4-Paul Carter was hired to reconnect heating system. Seems bugs are nearly worked out.

5-Cody does not want to snow blow our yards this winter. Perhaps Barry Prue.

6-Septic system has not been cleaned out? Make an appointment for next spring.

7-Diane offered to hold Treasurer title as long as we a hire a book keeper (as a subcontractor).

8-Discussion underway concerning Ordination program. Waiting on whether we can transfer.

 

New Business

            1-Bruce repaired Garage door and installed door knob with lock for office. Linda helped

            2-How many renters do we have 11 thus far, opening up the next garage for renters.

 

Benediction by Janet Decker

Adjourned at 1:18pm          

 

 

 

Annual Members’ Meeting                  September 22, 2019

 

Call to order 12:37

 

Roll Call – taken

 

Guests    Additional guests asked to remain anonymous

 

Invocation Janet Decker

 

President’s Report-Janet Decker

 

September 2018 to Sept 2019 was filled with incredible happenings. 

In September of 2018 the entire old board of directors for the church stepped down and a new board of directors was put into place approximately six weeks later in October. For those 6 weeks, our church basically hung in limbo. We had no access to our financial accounts, no checkbook, no records of any kind, even the newsletter email list was withheld, although I did find a way around that particular problem. Even though we had over $11,000.00 in our bank accounts when it came time to pay the $200.00 for rent for the town hall one of the members had to pay our rent. 

From the time we were evicted from the Temple on the Camp Etna grounds in September of 2017 until approximately mid-October of 2018 our church was in a state of flux. In hindsight what was really going on was it was time for the old Healing Light Spiritualist Church of Etna, Maine to change and become so much more. It was time to give birth to, and become the parent of, The Healing Light Spiritual Center of Etna, Maine. In order for that to happen spirit had to “clean house” in a manner of speaking. As is usually the case when it is time for something new to come into being the old must be stripped away. The process of tearing down, transformation and growth can be very painful energetically and emotionally and it often leaves us exhausted in just about every way possible. In the end, however, when we look back we can say, “It was worth it. Look what we created!”

And, so, in October of 2018 the church created a new board of directors and voila! Look where we are in one short year. We have our own building and have completely remodeled it. We have already held many wonderful classes and workshops and we have hosted two different sets of mediums from across the Atlantic. The very first teacher in our new building was Master Maria from New York. She led a 3-day workshop teaching us beautiful Buddhist chants and teachings of Master Sha. Each one of those teachings was a blessing. Master Maria did an energetic cleansing of our building and then blessed our building and all of our future endeavors. What a terrific new start for the Healing Light Spiritualist Church of Etna, ME.

I believe it is appropriate to highlight some of the wonderful gifts our church and center have received from many loving and supportive souls. To date, we have received several thousand dollars worth of supplies and materials to remodel our building. While we were remodeling our building several months of rent for the town hall was donated. Over $2500.00 for a sound system was donated, the money for the chairs and the cost of picking them up was donated. The cost for our beautiful sign, curtains, rugs, carpeting, podium, crystals and angels, desk, artwork, plants, a brand new refrigerator that is being delivered tomorrow, the cabinet for our trance work, vacuum cleaner, mops, brooms, trash cans, plates, cups, napkins, water, food for our events, yard sale items, the cost for some of the mowing, countless man-hours of work mounting into the hundreds. And last week we received $5000.00 from an anonymous donor.

I would like the people who contributed and continue to contribute their time and efforts to remodeling to stand and be recognized. Diane, Don, Ken, Bruce, Michele, Karen, her husband John also donated hours of time, Susan Joyce, Kendra Westcott, Janice, Pam Logue, Linda, Lisa, Thoy and Peter, and if I missed anyone please stand up and be recognized.

I would like those who contributed their time to help with events from setting up to cleaning up and everything in between to stand and be recognized, are, Diane, Ava, Lisa, Michele, MJ, Karen, Gina, Janice, Josh and Rachel who are now in Florida, and if I missed anyone please stand and be recognized.

We give special recognition to Diane who not only worked her fingers to the bone and practically lived here at the center during the remodeling, but she also coordinated the work crews, made about 1000 trips to Bangor and Newport for supplies, did the event coordination for all events, created our Spiritualism in Maine corner, taught classes and has also managed to stay on top of her secretarial duties for the church. Diane, you have our deepest thanks and appreciation and I just want to add, you are AWESOME!

Our second year hosting International Week and our very first year hosting IW at our Spiritual Center was a great success. All of the Mediums are excited to return again next year. The fact that they are already talking about next year speaks volumes. The dates have been set for that event. It will take place September 11 - 19th, 2020.

We currently have events scheduled on weekends through the end of November. They include Gallery nights, message circles, table tipping and something we are particularly happy to announce is our “Understanding Your Psychic Children” classes that will run for four Saturdays in November. Our fundraising committee is also planning a special “Seance” event for January. More on that to come.

It is important that I give recognition to our fundraising committee members, Ava Spruce, Karen Costigan, Lisa Herbster, Michele McPherson and I am also on that committee. It was no small task making sure International Week with all the food, snacks, and registrations ran smoothly. The food was especially wonderful, from the spaghetti sauce for our spaghetti dinner made by Ava and her husband from a generations-old recipe to the incredible Thanksgiving turkey dinner with all the trimmings and pumpkin pie made from fresh pumpkin scooped out by Lisa’s husband. Outstanding! There were 27 people who attended that dinner.

Another thing I must mention is our raffle items and raffle ticket sales. Folks have donated some incredible things. Thoy donated a magnificent quilt she made, Gina donated an fabulous quartz crystal generator, there are some lovely healing sessions donated, lap afghans, readings, cd’s, and crafts. We would love everyone’s help with selling tickets. $1.00 a piece or 6 for $5.00. All of these items have been lovingly donated to support our church and to keep our center growing. We would like to draw winning tickets at the end of December and you do not have to be present to win. So, take some pictures of the items and take some tickets with you and sell, sell, sell!

To sum things up, we are off to an incredible start. I believe our mission is to be a beacon of light that reaches around the world. A place where people can come to learn, grow, share experiences and, especially to heal. Spirit gave Diane a beautiful phrase that is appropriate, The Healing Light Spiritualist Church and Center, Where Healing Happens!

Respectfully Submitted, Rev. Janet Decker

 

Elections- Treasurer has resigned as of end of December 2019 so we are actively searching for a bookkeeper to help keep records.

 

Secretary/Treasurer Report

          HLSC Website seems to be serving us well- the background was changed to the Star Studded Sky. HealingLightEtna.org has been added and it is embedded in the original HealingLightSpiritualistChurch.org site. When you type in HealingLightEtna.org the calendar for the center comes up automatically.

          Google Maps- if everyone goes to Google Maps and enters Healing Light Spiritualist Church  you will finally see we are located in the right place-this is so important as 2 people who came to an event before this change took place had gone past Conant Orchards and not given up. Also, as of yesterday 361 people had looked us up on Google Maps in the past four weeks alone. People are finding out about our events through the Google calendar (which is in 2 places on our web site). PLEASE, go and give us a rating. The more people who rate us the higher we will be in the google search engine.

          Business Card Holder is up- please, if you have business cards we would like to display them. If you know people whose services we would benefit from please invite them to display their cards as well. River City Massage, etc.

          Community Bulletin Board is up. Bring in notices of community events.

          WISH LIST- still need small tables for more intimate seating

         

Correspondence- letters to us through web site thanking us, letters to us on     Facebook, prayer requests come through, only questionable and threatening correspondence came from a medium who we had originally invited to come here and he began canceling his classes at the beginning and at the end. We found later, through a visiting student,  he had some fraudulent claims against him on the Internet and we asked him not to come at all. We learned the importance of vetting our presenters-it is so important to invite only people someone who is a member personally knows. Our reputation depends upon it.

         

Plowing contract has been secured.

 

Committee Reports- Fund Raising Committee – ongoing “Saturdays at the Center”

                                      Angels’ Wings – no minimum donation.

                                      Raffle- selling tickets

Building Committee Report- The replacement window in Linda’s apartment has been ordered, the carbon monoxide detector is in my hand and the wire mold I need to hard wire the last 2 smoke detectors will be purchased tomorrow (we were told the battery operated ones were fine until we could hard wire new ones).

At the same time we will install an entry way light and wire mold to put that in place too.

 

If you had seen the “to do” list we were given by, Rosie Curtis, our wonderful architect liaison to the Fire Marshall’s office, you would understand how much we accomplished in such a short time.

 

Unfinished Business- History Corner- One wall " IN MAINE" is dedicated to the 9 Spiritualist Churches and Camps in the state of Maine that are active as either year round or summer season. The other wall "SPIRITUALISM" is about Days Long Gone… I have been told that in the 1950s there were over 50 churches and camps in Maine and I think it is important we help people who come here understand how popular Spiritualism was and perhaps can be again… as I say in my history book each one of us is the most important person in Spiritualism right now. What we do and say is important.

 

New Business- Second Bathroom- Placement directly adjoining existing bathroom

     6’ Window Donation-Placement Suggestions-tabled

                        Designated Séance Room Placement Suggestions-tabled. Will continue to use the "kitchen" for now

          Any new business from the floor?        

                   Laurie brought up that pastors who live a distance from HLSC would like to be in the loop more regularly so their followers can be in touch more frequently. Janet is going to look into setting up an every 2 week switch off.

          Also, adding our new Reverend to the rotation list, Rev. Michael Van Ginkel. All were in favor. We welcome our new pastor, and the future, with open arms!

                                               

Benediction Laurie Xanthos

 

Adjournment 1:49

 

 

 

 

Healing Light Spiritualist Church Board Meeting Minutes for September 15, 2019

 

Meeting called to order at 12:31pm

 

Invocation by Janet Decker

 

Roll Call

 

Janet Decker

Janice Nelson Kroesser

Linda Holmes

Diane Jackman

Bruce Towle

 

Guests:

Sandra Bell

Iddi Eiriksson

Gwen Eiriksson

 

The Secretary’s Report:

Most correspondence came from the letters reaching out for the history of our current Spiritualist churches and camps in Maine. All were forthcoming with their conception dates etc. Other correspondence was with Gary Mannion, a medium whowas due to come to International Week from September 6-14th and depart on the 18th with Sandra Bell and group. He canceled events on the 6th and the 8th and said he would arrive on the 9th. Then he canceled events on the 12th, 13th and 14th and was upset when I put Graham MacLauren in his place. Then we discovered the fraudulent claims against him, through a class attendee who would not be in the same room with him, so we asked him not to come. He threatened legal action. We did not back down and will not be held responsible for his fares as he canceled events.

 

The Treasurer’s Report as of August 31, 2019:

 

Checking : $11,359.64, Savings : $5176.79                       

Paypal $445.14

$5000 anonymous donation received and will be deposited this coming week.

Discussing changing banks to Bangor Savings Bank to eliminate fees.

 

Motions made to ratify votes taken via email:

1-    Motion made to ratify email vote to reduce rent in Parsonage to $700/month with tenant paying own utilities. All in favor.

2-    Motion made to ratify email vote to purchase of snowblower $200. All in favor.

3-    Motion made to ratify purchase of phone and $12/month plan. All in favor.

 

Old Business

1-      Business card board has been mounted. Too few members have business cards. Suggest we allow (and solicit?) non-members cards in slots. Once they are full we can be more discerning.

2-    Fundraiser committee for year-round fundraising- Angels’ Wings Fund Raiser has begun. $50 donation for each name on set of wings. $100 raised to date. Angel wings will be placed on ramp wall.

3-    Raffle details to be discussed. Raffle drawing delayed; quilt is on display, along with afghans and other gifts. We need more gifts to give away; HLSC is giving away certificates for 1 free class and 1 free seance.

4-    WISH LIST has been created and there are crystals, angels and more decorating our Healing Center. Still need small tables, large locking glass cabinet for items for sale,

5-    Donated multi-ended screwdriver, old wooden hammer, already have razor scraper. Tool kit is growing. 

7-Rhonda’s wedding rental $500 for hall July 11, 2020. Ability to get in the night before to decorate and then all day on Saturday, July 11, 2020. Janet checked with insurance company and we are not covered. Rhonda is responsible for clean up $150 deposit to be taken. We do not allow alcohol smoking on the grounds. (although when no events are happening if volunteers need to smoke they can beside garage #1????)   Janet is going to check with insurance company again to see what it would cost us to add on event insurance.

8-Water from well will be retested. Radon levels were tested.

9-Linda’s window still needs to be fixed. Bruce may be able to take care of this coming week.

14-Carpenter Ants-Fumigate in October. Treat outside with Home Defense day after.

15-Rolled roofing on entry porch. Checked fascia on front of main building. Caulk and nail in place. Diane will try to do these repairs before she leaves.

16-Ramp out back door of sanctuary was completed. Railing not necessary but lifts on ramp are. 

New Business

1-    Paul Carter estimate reconnecting and starting up heating system, rezone the office to tie into the sanctuary. $3600. All in favor.

2-    Leaks in garage roofs- Garage #3 has been fixed. Garage #2 still needs fixing. Roof repair in caulking tube left in work area.

3-    Plowing contract- $100 per storm for front plowing, $50 for rear plowing and $50 sanding. All in favor.

Cody will take care of the places which aren’t plowed and the roofs once Janet gets price we can approve.

4-    Members’ Meeting Sunday September 22- accomplishments and goals

5-    We have lovely semi-circle windows and a 5 foot window that opens gifted to us. Potential placements; 5 foot wide one that opens could go in the back wall between the NOT AN EXIT door and the front right healing corner. Large 4 foot windows; 3 in center of sanctuary wall and we could purchase a twin of the one that is already there on the far left to put on the far right side to balance and open for air? Maybe one in the center of the great room back wall- we would get a lot of natural light, I think, especially as the sun goes lower in the sky. Mark on walls for Members’ Meeting discussion

6-    New members voted in-Colin Hall, Gwen Eiriksson, Iddi Eiriksson, Michael Ginkel

7-    Trash- this may be a small request but I put 3 half empty trash bags double-knotted so I could not add anything else- at the road for pickup on Wednesday. I suggest you use the white bags purchased for the trash cans and 2 of them fills one of the purple bags.

8-    Septic system will be cleaned out and Linda is working on appointment with Hopkins Const.

9-    Treasurer resigned as of December 31, 2019. Perhaps a bookkeeper that reports to a treasurer? Bring up at Members’ Meeting.

 

Benediction by Janet Decker

 

Adjourned at 1:40pm

 

 

 

Healing Light Spiritualist Church Board Meeting Minutes for August 18, 2019

 

Meeting called to order at 12:20PM

 

Invocation by

 

Roll Call

 

Janet Decker

Janice Nelson Kroesser

Linda Holmes

Diane Jackman

Bruce Towle

 

The Secretary’s Report:

-Digital Locks were returned that could not be used. Push bar was returned that could not be used. Treasurer should watch for credits from these companies (Keyless Locks and WebDirectBrands)

More events have been created and promoted; Matthew T. McDonald’s Ascended Masters 8/17&18, Laurie’s Harnessing Soul Sept 21 & 22. Reaching out and recruiting for events for the next 4 months- end of September, October, November, December

International Week preparations progressing

 

The Treasurer’s Report as of  July 31, 2019:

 

Checking : $13,518.43, Savings : $5176.57                       

Paypal $344.95

 

Motions made to ratify the following votes which were taken via email:

1-    Motion was made that during group events which include Readings, Healing Blessings and other activities, participants will sign disclaimer. All in favor

 

Old Business

1-      Business card board has been mounted.

2-    Fundraiser committee for year-round fundraising- Right now focusing on International Week

Meetings have been held and volunteers are in place to run everything and to provide food

3-    Raffle details to be discussed. Sell raffle tickets throughout the summer, quilt is on display, along with afghans and other gifts. We need more gifts to give away; HLSC is giving away certificates for 2 free classes and 2 free seances.

4-    WISH LIST has been created and there are crystals, angels and more decorating our Healing Center. Still need small tables, large locking glass cabinet for items for sale, and at least one medium size book case to start for our library so we can start collecting books to be put in library/kitchen/breakroom. Still welcoming crystals, angels and other sacred spiritual objects.

5-    Ken mowed back yard. Paul is an old hippie and cannot mow flowers in lawn so we must be happy with what we have for now.

6-    Need tool kit-we are going to pool things together next time we meet and will determine what we need to get at yard sales; screwdrivers, etc.

7-Rhonda’s wedding rental $500 for hall July 11, 2020. Ability to get in the night before to decorate and then all day on Saturday, July 11, 2020. Janet checked with insurance company and we are not covered. Rhonda is responsible for clean up $150 deposit to be taken. We do not allow alcohol smoking on the grounds. (although when no events are happening if volunteers need to smoke they can beside garage #1????)   Janet is going to check with insurance company again to see what it would cost us to add on event insurance.

Motion was made no alcohol on the grounds. All in favor.

8-Entire Board agrees to practice each person’s Soul Song daily to help us make soul-full choices.

9-Breakroom floor is painted.  Bruce has a bear comforter to black out window on the wall. Will figure out the door soon.

10-History Corner- Spiritualism in Maine is coming together. Will have photos of camps and churches in Maine on the wall soon. All is on loan from Diane Jackman Skolfield.

11-Dumpster was delivered, filled and removed by WFT Dumpster

12-Water from well should be tested. Basic water test in box on floor behind welcome counter. Linda will take care of this.

13-Linda’s window needs to be fixed. Bruce may be able to take care of this coming week.

14-Advertising budget for upcoming weeks-Rolling Thunder, Coffee News

15-Carpenter Ants- fumigate the main building up and downstairs and attached garage. Do not fumigate apartment. Then ventilate with fans REALLY, REALLY well. Treat outside with Home Defense. Bruce is going to try to do it next week.

16-Check for Radon. Bruce is picking up Radon detectors. Take steps to eliminate if found.

17-Dale said septic was pumped not too long ago – Bruce added micro-organisms. Pump out 8/19

18-Rolled roofing on entry porch. Checked fascia on front of main building. Caulk and nail in place. Diane will try to do these and make roof repairs before she leaves.

19-Ramp out back of sanctuary will need a railing as well. Hopefully this week.

 

New Business

1-    Porta potty will go on far side of garage #2 for International Week.

2-    Discuss installing a new pressure tank before International Week. Diane will call Carter.

3-    10 more tables?

4-    Leaks in garage roofs- Garage #3 completely rented out beginning sept 1 so fix 3 first

5-    Septic people are coming to pump out septic August 19, 2019, $245.

6-    Designate a smoking area only.  At the back corner of Garage #3

7-We have lovely semi circle windows and a 5 foot window that opens gifted to us. We should decide on their placement in case someone wants to install them. 5 foot wide one that opens  could go in the back wall between the NOT AN EXIT door and the front right healing corner. Large 4 foot windows 2 or 3 in center of sanctuary wall and we could purchase a twin of the one that is already there on the far right side to balance and open? Maybe one in the center of the great room back wall?   Tabled until next board meeting.

Benediction by Janet Decker

 

Adjourned at 1:39pm

 

 

 

Healing Light Spiritualist Church Board Meeting Minutes for July 21, 2019

 

Meeting called to order at 12:30 pm

 

Invocation by Linda Homes

Roll Call

 

Janet Decker

Janice Nelson Kroesser

Linda Holmes

Diane Jackman

Bruce Towle

 

Visitors:

Ken Kroesser

Bonnie Mellot

 

The Secretary’s Report:

-HealingLightEtna Facebook Fundraiser collected $1299, fees paid to STRIPE $43.08 amount Diane received $1255.92. Check from Diane to HLSC for $1255.92 submitted. HLSC check to Diane Jackman received and other monies she donated described later.

-Business Cards and Brochures are being distributed. 

-Sent a simple agreement to International Week Presenters. They could not sign due to legalities. We have a verbal agreement with them in place now.

-Janet read correspondence from Sandy, Heather, Eleanor:

To All at Healing Light Spiritual Center, Thank you for your warm reception and friendship. Love, Heather; Thanks for Everything, Thank you for allowing myself and my friends to be part of your grand opening! The community spirit is fab! Good Luck to all and your kindness and love will stay with me forever, Rev. Sandy; With much love and gratitude, Eleanor.

Then Janet read a lovely card from Master Maria; Dear Janet, I am writing to express how much I enjoyed meeting the members of The Healing Light Spiritual Church! It truly was my pleasure to teach and serve you, and Diane and everyone who attended the events. I experienced a comfort, as if I had known everyone before. And, it’s likely we have met in our past lives. I feel a part of your loving community! I’m looking forward to returning to teach and perhaps to offer a Tao Hands retreat. It is one of my wishes that the Healing Light Spiritual Church enjoys greatest success in your new home! Again, blessings for success! I’ve enclosed a check for $100 towards renovations in support of your capital improvements. Hao*, Hao*, Hao*! With my greatest love, Master Maria *Hao, Hao, Hao means Perfect, Perfect, Perfect! We learned this during Masters’ Healing Weekend June 28, 29, 30.

 

The Treasurer’s Report as of July 22, 2019:

 

Checking : $8677.71, Savings : $5176.35                       

Paypal $344.69 (Rosie Deer Heart gave another $50 and Rev. Dr. Phil Delong gave $30, Scott Wood $20 in membership dues)

 

Motions need to be made to ratify the following votes which were taken via email: NONE

 

But this was discussed and board members wanted details to clarify. Diane provided the following details:

1-Diane Jackman has paid $4526.47 out of her own pocket for materials used at 38 Stage Road.

2-She wrote a check for the $1255.92 collected on Facebook and that was given back to her so this amount deducted from the donation leaves $ 3270.55. She was given $280 (8 months x $35) credit for storage of her vehicle for fall 2018-spring 2019 and HLSC credits her an additional $280 towards 8 months of vehicle storage 2019-2020 which she may or may not use. This leaves a monetary donation from Diane to HLSC of $2710.55.

 

Old Business

1-    Janice checked with our architect Rosie and she said battery operated fire alarms would suffice until hard wired could be installed.

2-      Business card board for healers etc- found a 24 slot business card for about $35. Diane will order. HLSC members are allowed a free slot for their cards.   Link https://www.displays2go.com/P-24806/Clear-24-Pocket-Wall-Business-Card-Holder?utm_source=shopzilla&utm_medium=cpc&utm_campaign=ShopZilla 

3-    Fundraiser committee for year-round fundraising- Janet has an idea she would like to discuss from her sister called a potato bar, cheese, bacon, onions, and cauliflower for those of us who can’t eat potatoes. Suggested donations to keep it non-taxable. Beano-someone to run it. She also said Saturday nights at The Center is a good idea but we need to find someone to run it.

4-    Raffle details to be discussed. Sell raffle tickets throughout the summer, quilt should be displayed, afghans and other gifts should be displayed. Where; half wall and hang quilt behind on wall, lap afghans to the sides. Collect more certificates and display on a table or

5-    Need to create a WISH LIST. Small tables, large locking glass cabinet for items for sale, crystals, angels and other sacred spiritual objects

6-    Mowing-Ken got attachment for his mower for the tall stuff in back yard. We are still looking for someone to mow.

 

New Business

1-need tool kit-we are going to pool things together next time we meet and will determine what we need to get

2-Rhonda’s wedding rental $500 for hall July 11, 2020. Ability to get in the night before to decorate and then all day on Saturday, July 11, 2020. Janet will check with insurance company to make sure we are covered. Rhonda is responsible for clean up $150 deposit to be taken. We do not allow alcohol or smoking on the grounds.  

3-New but old business: changing our principles. Janet and Janice would like to add to our principles. Since we are going through so many changes right now we have decided to table this until summer 2020 and discuss putting it to membership vote at fall membership meeting.

4-Entire Board agrees to practice each person’s Soul Song daily to help us make soul-full choices.

5-Concrete Mess in Breakroom- floor cannot be repaired with concrete patch. Diane is designing and pricing pressure treated framework for tongue and groove flooring (cheapest available from local sawmill, Mickey) with pex pipe in the floor for a radiant heat source for winter use. Exploring suggestions and getting pricing together.

6-Historic Corner- Spiritualism in Maine will be on loan from Diane Jackman Skolfield focusing on the popularity of camps and churches throughout the state.

7-Vote on Scott Wood’s membership. Moved and seconded. All in favor.

8-Janet would like to rent all 5 garage spaces in garage number 3 after yard sale for $175/month, if we can’t get all 5 then 4 will do.

9-Dumpster- call WFT Dumpster and others

10-Water from well should be tested. Basic water test.

11-Linda’s window

12-Budget should be discussed.

13-Carpenter Ants- fumigate the main building up and downstairs and attached garage. Then ventilate REALLY, REALLY well. Treat the outside with Home Defense.

14-Check for Radon. Take steps to eliminate if found.

15-When was Septic should be pumped- use effective micro-organisms

16-Rolled roofing on entry porch. Checked fascia on front of main building. Caulk and nail in place.

 

Benediction by Rev. Janet Decker

 

Meeting Adjourned 3:45pm

 

 

Healing Light Spiritualist Church Board Meeting Minutes for June 23, 2019

 

Meeting called to order at 12:56pm

 

Invocation by Laurie Xanthos

 

Roll Call

 

Janet Decker

Janice Nelson Kroesser

Linda Holmes

Diane Jackman

Bruce Towle

 

Visitors:

Ken Kroesser

Laurie Xanthos

John Welch

Karen Sirois Costigan

 

The Secretary’s Report:

-Bruce Towle donated $200 for June rent at the Etna Town Hall. Thank you, Bruce!

-HealingLightEtna Facebook Fundraiser began and thus far collected $975, ends on June 28

-Business Cards, Labels and Brochures were designed and ordered.

-Sign is up, volunteers have been helping and progress is being made to ready our building for our first classes June 28, 29, 30 and Grand Opening Party July 5th

-Submitted article to Psychic News for June’s issue.

-promotions are being done for Facebook events. Diane is experimenting with advertising on Facebook at her own expense (mostly because she doesn’t understand how it works:) but has set it up for an 18-65 age bracket demographic for entire state of Maine.

-ad placed in Coffeepot for 2 editions June 24 and July 1-both promoting Grand Opening Party.

-carpeting was donated by Janice

-hot top donated by Bernie

-Diane donated 4 large vases and 3 large carpets

-another anonymous $100 donation

 

The Treasurer’s Report as of June 23, 2019: 2019:

 

Checking as of  $10232.26, Savings $5175.71, Paypal $297.04

Linda explained there are challenges with the accounting software. Peter and Diane will meet once the work at the Center is at a point where we can take time to meet. Then Diane will work with Linda. It will all work out.

 

How much have we spent on the building thus far for building materials $ 6155.27

Sign was $509.04 plus $700 paid by Diane

 

Motions were made to ratify the following votes which were taken via email:

-To proceed with business cards and brochures, motion made, seconded, all were in favor

-Diane has paid for $3046.20 worth of materials – would like to receive $280 credit for storage of her vehicle for the past 8 months and would like to also receive credit for vehicle storage for this coming season’s storage 2019-2020 and perhaps 2020-2021, depending on whether her garage is approved and built she may need future storage as well. Motion made, seconded and all were in favor.

-Diane purchased a sign at her own expense to teach 2 one hour yoga classes on Wednesdays, 8am & 5:30pm Motion was made, seconded and all were in favor.

-To allow a 60 (vendors)-40(HLSC) split with Sandy Campbell and the girls he is bringing with him. Motion was made, seconded, all in favor.

 

 Old Business

-Too many projects completed to be listed. Thank you to all volunteers!

-Sound is all here. Needs to get set up. Janet is contacting Kermit to get it set up.

-Secretary needs utility bill in our Healing Light name to verify business for Paypal. Linda will provide.

 

New Business

1-    Discussion of Grand Opening:

Laurie and John are providing smoker and pig for party, Karen is making big pot of beans,    Diane is making coleslaw, sign up sheet will be at next week’s service for people to list what they will bring. We can set up music in attached garage so sound system is protected.

2-    Advertising Budget will be discussed once expenses and income is determined.

3-    Need Breakroom (future kitchen currently storage) for International Week at the earliest. Would like to get it cleaned out in August so carpet tiles can be lifted allowing concrete flooring to dry. Perhaps stain/paint this floor when dry. Linda will move her stuff out to garage.

4-    Need Printer. Laurie and John are donating $100 for the printer.

5-    Paid advertising for mediums/ healers in newletters, brochures etc. Discussion will continue

6-    Ads have been placed in the Rolling Thunder, 3 altogether and an ad for the Maine Edge

7-    Buying of tables Ocean Job Lots. We are all going to check local Job Lots. 10 tables total.

8-    Paul is mowing this time. We need to find a mower.

9-    Changing the picture on the Healing Light Spiritualist Church page to the pic of the light in hand on brochures, when there is time.

10- Handicap ramp needs to be put at the front entrance asap-Janice is looking into 2 portable ramps: one for stairs and one for door entry. Handicap bathroom soon. Discussion to follow on placement. Should be close to existing bathroom.

 

Benediction by Rev. Janet Decker

 

Meeting Adjourned 2:15pm

Healing Light Spiritualist Church Board Meeting Minutes for May 19, 2019

 

Meeting called to order at 12:30pm

 

Invocation by Janet Decker

 

Roll Call

 

Janet Decker

Janice Nelson Kroesser

Linda Holmes

Diane Jackman

Bruce Towle

 

Visitors:

Michele McPherson

Karen Costigan

Ken Kroesser

 

The Secretary’s Report:

-Bruce Towle donated $200 for May rent at the Etna Town Hall. Thank you, Bruce!

-HealingLightEtna.org and HealingLightSpiritualCenter.org pages are active with “opening soon info”  and Paypal buttons for donations.

-Signed up on AmericanTowns for publicity, changed websites and Facebook pages to reflect new sign design

-Submitted sign design for estimates to Davinci Signs, Caron Signs and Modern Screen Print: Will inspect the quality of signs and the difference between the MDO board signs covered with vinyl ($940 installed) that Caron signs has and the Coricel board sign that Davinci has (same as Camp Etna $950 not installed).

Submitted article to Psychic News for May’s issue.

Put work days and events on Google calendar and created Facebook events.

 

The Treasurer’s Report as of May 15, 2019:

 

Checking as of May 15th  $18,921.19, Savings $5175.71, Paypal $200.54

Linda explained there have been challenges with the accounting software. It will all work out.

 

Motions were made to ratify the following votes which were taken via email:

Motion was made, seconded and all were in favor to ratify email vote approving 2 week long events:

1-August 26-31 Health for Happiness Week- Qigong, Yoga, Energy Medicine, etc.

2-Sept 2-7 Art for Happiness Week- Sound Healing, Dance Therapy, Acting, Writing, etc.

 

Motion was made and seconded to renew insurance after reviewing policy via email. All were in favor.

 

Motion was made and seconded to move June’s board meeting to June 23rd. All were in favor.

  

Old Business

1-Janet Decker met with Town Hall and found work permit for remodeling is not required.

 

2-Construction permit has been acquired and should be mounted in plastic on site.

 

3-Tax Assessor explained non-profit tax must be filed before April 1, 2019. Will file for 2020 asap.

 

4-76 Church Chairs were purchased for $450. Trombones were not included for the big parade.

Laurie and John picked up the chairs and paid for U Haul, gas etc. THANK YOU !

 

4-Linda sent letters to all who rented storage space explaining change of ownership and keeping low $35/month storage rent for vehicles. Discussion of contract Linda is compiling for storage rental. She will share once finished

 

5-Sound system has been ordered. Hearing impaired parts have been back ordered. Some parts are in and some are not.

 

 6-Presenters/vendors discussion- Moved, seconded and all were in favor of a 50/50 split with presenters. Moved, seconded and all were in favor of $25/vendor table.

 

7-FMO discussion. Plans were drawn up and Ken completed materials list. First delivery May 21.

 

5 doors outswing doors ordered with 90 minute burn times w/digital lock sets.

4x8x5/8 sheetrock on each side of a 2x4 wall will be constructed on assembly side of apartment wall. Will be delivered on Tuesday.

Walls need to be removed 10’ up each side of the ramped-hall off of lower classroom. We may be able to move exit door to avoid removing walls. Architect is checking with Fire Marshall.

Tuesday delivery. Diane will be there. Sheetrock can go into building over by counter. Rest in Garage #3

 

New Business

 

1-    Janet is checking with fire marshall to see if can hold church services before work is complete.

2-    First work day on May 11-much was accomplished. Second work day May 18 painting nearly done!

3-    Discussion about raising the lower classroom floor. Won’t work due to space and expense.

4-    Discussion of discounts for classes for members and workers. Not this year, too much to do.

5-    Discussion of time of service for July and August… keeping it the same as it has been since 2004.

 

Benediction by Linda

 

Meeting Adjourned 1:40pm

 

 

Healing Light Spiritualist Church Board Meeting Minutes for April 14, 2019

 

Meeting called to order at 12:28pm

 

Invocation by Rev Linda Holmes

 

Roll Call

 

Janet Decker

Janice Nelson Kroesser

Linda Holmes

Diane Jackman (by phone:)

Bruce Towle

 

Visitors:

Bonnie Mellott

Karen Costigan

Ava Spruce

Lisa Herbster

Ken Kroesser

Michele McPherson

Peter Conroy

Thoy Conroy

 

The Secretary’s Report:

Welcome letter sent to new member Michele McPherson via snail mail.

Resolution for mortgage and property purchase created and mailed to PO Box for closing.

HealingLightSpiritualCenter.org and HealingLightEtna.org have been purchased as a domain names-this way both names will link to the opening web page for our new center which is buried within the HLSC church site already in use. This opening page has a brief description of the center with links to the current home page for the church and a home page for The Center which leads to a calendar page. This calendar is the same calendar already on the events page of the HLSC church website.

Renewal of website, domain name and mailbox $230. Donated by Diane.

Healing Light Spiritual Center has been created as a Facebook Group for promotions.

Davinci Signs and Caron Signs are both working on designs and estimates for The Center. Caron Signs $1000

 

The Treasurer’s Report as of March   2019:

Checking $1979.54, Savings $5175.71, Paypal $200.54

Linda Holmes will supply the amounts for checking and savings.

 

Motions were made to ratify the following votes which were taken via email:

Motion was made and all were in favor of moving April’s Board meeting from April 21st to April 14th.

Motion was made and all were in favor of HLSC joining WWS.

Motion was made to begin developing HealingLightSpiritualCenter.org/HealingLightEtna.org pages to link with HLSC website now and all were in favor.

 

Old Business

Closed on purchase of 38 Stage Road April 1, 2019; Janet Decker made a full report about the closing and the agreements made with Dale Hopkins, seller and neighbor.

CMP was notified of the switch of the name of the electric from Dale Hopkins to HLSC.

We have a permit with our name on it and a copy was given to the Hopkins as they had concerns.

Binder was received from the insurance company.

Tax Assessor will meet with Janet Decker on April 15, 2019. We were supposed to file tax exemption status before April 1 but they may allow us to file a little late since we just closed on the property.

Gave permission to Dale to remove all the vehicles until the end of April. He will give the money to Linda. Along with the names and addresses of all the people who may want to store their vehicles again next year. We will write letters to all 2018-2019 storage clients to inform them we will still offer storage. Board decided to keep the prices for storage at the same rate for the next storage season.

Gave Dale permission to keep his truck in the garage where it has been parked all along. He has been plowing for free. He has been very, very helpful. All agreed it is important to be good neighbors.

Sound system has been ordered. Hearing impaired parts have been back ordered.

FMO discussion. Plans were drawn up and Ken is working on materials list:

5 doors need to be replaced. Outswing doors needed for exterior. 90 minute burn times. Possibly install digital lock sets.

One wall needs to be partially reconstructed to accommodate the ramp that will be built to the lower classroom.

4x8x5/8 sheetrock on each side of a 2x4 wall will be constructed on assembly side of apartment wall. Ken believes 32 sheets will do the job.

Walls need to be removed 10’ up each side of the ramped-hall off of lower classroom.

Finding out from Dale if oil base or water base on pine boards currently.

Plans will be left with Janet so others can work on renovations for The Center.

 

New Computer is now in the hands of our Treasurer. Computer cost $264. Donated by Diane. Peter Conroy met with Linda and Janet to tutor in new software. Peter purchased McAfee Virus Protection for $20 and will load on new laptop.

 

New Business

 

1-Work plan for 38 Stage Road-outlined in old business. Janet will find out how long before work permit expires. Ken will order exterior doors. We may be able to hold church services before work is complete.  

2-Does the church want to participate in the Town of Etna’s Bicentennial? Monthly planning meetings     2nd Tuesday at 5pm. We decided we want to have a presence in the 2020 event. Perhaps a float???

3-Linda would like permission to construct a platform at her own expense out of concrete or boards for her 54”x51” shed. All were in favor. She needs to find out how tall her shed is and needs to choose a spot behind her apartment.

4-Can the office be set up before the fire code items are finished? All agreed we could go ahead.

 

5-Is it okay to use the “before” photos of The Center to talk about what’s happening on Facebook page? Might help in raising donations and volunteers. Will definitely help in raising awareness of upcoming excitement. Also, can we arrange a visit at the end of the May board meeting to The Center to show interested parties what we have planned? May also help in getting things done there. All were in favor of posting pictures on social media to get a “buzz” going.

 

6-Events to approve

1-July 13, Saturday, 6pm -Edgar Cayce Group; A Search for God w/Bob Johnstone -OK

2-August 19-24 Health for Happiness Week- Qigong, Yoga, Energy Medicine and more culminating in a Saturday Night at the Center of Wellness and Music: TABLED UNTIL DETAILS ARE EMAILED, DISCUSSION WILL CONTINUE.

3-August 26-31 Art for Happiness Week- Music lessons, Dance Therapy, Acting and more culminating in a Saturday Night at the Center of Music and Art: TABLED UNTIL DETAILS ARE EMAILED, DISCUSSION WILL CONTINUE.

 

7- If the 2 week long events at the end of August are approved the presenters need a place to park their RV for these two weeks. Joshua and Rachael will be teaching classes all week, hosting the Saturday night events and playing music at church service each of the Sunday mornings they are in Etna. They will be working 25 hours each week in exchange for parking on the property and they would like a percentage of the money they collect for the classes (list to follow).    TABLED

 

8-Edgar Cayce Corner- Diane would like permission to bring and accumulate more reading materials to have for The Center; specifically, an Edgar Cayce Corner with years of Venture Inward Magazines and other Edgar Cayce etc. If we don’t find a corner for him somewhere in the classrooms or assembly area perhaps the hall that leaves the lower classroom could be turned into the HALL OF FAME for Masters pictures on the walls? Just a thought for consideration. ALL WERE IN FAVOR

 

9-Presenters/vendors discussion- fees? Percentages? Possibly 60%-presenter and 40% church and $25/vendor table. Will discuss further and vote via email.

 

We need contracts for our presenters; I suggest that each contract prepared will state the scheduled classes with dates and times, followed by their signature. All were in favor and we will discuss further via email.

 

 

Benediction by Rev Janet Decker

  

Meeting Adjourned 2:15pm

Healing Light Spiritualist Church Board Meeting Minutes for March 17, 2019

 

Meeting called to order at 12:26pm

 

Invocation by Laurie Xanthos

 

Roll Call

 

Janet Decker

Janice Nelson Kroesser

Linda Holmes

Diane Jackman (by phone:)

Bruce Towle

 

Visitors:

Karen Costigan

Michele McPherson

Ken Kroesser

Laurie Xanthos

 

The Secretary’s Report:

Bylaw changes reworked per discussion and minutes of March 3 meeting sent out to board members and posted to website.

Welcome letter sent to all new members via snail mail.

Members list updated and sent to Peter Conroy for input into new software/computer.

Calendar additions made on web site for events in June and September and work ongoing for Masters’ Weekend; June 28,29, & 30 and International Healing Light Week; Sept 6-14.

 

The Treasurer’s Report as of February 28, 2019:

Checking $1535.82, Savings $5175.29, Paypal $103.74

Linda Holmes will supply details.

 

Motions need to be made to ratify following vote taken via email:

 

Motion made to ratify email vote to acquire a debit card for purchases. All were in favor.

First Card is on the way. Second card will be obtained as soon as first card arrives.

 

Old Business

FMO discussion, purchase amount and possible closing date.

Ken received architectural plans for Stage Road Property. Spread them out for all to see and explained all options that Rosie the architect presented. Doors that were needed, ramps to classroom, painting, double wall between parsonage and assembly rooms and classrooms. Discussion of how Ken would try to price everything when he gets out of surgery next week or following week.

Mortgage amount: $195,000. 4.5% 25 years $1084.00. Secretary will create a resolution with these numbers. Janice Nelson Kroesser recused herself. All voting were in favor. Closing as soon as convenient for lender. Secretary is to create resolution and send to PO Box.

New computer received, info loaded by Peter Conroy and delivered Sunday, March 17 @church. Peter will meet with Janet and Linda to teach them how to use the software and new accounting system.

 

 

New Business

President declared the 2019 Annual Members Meeting will be September 15, 2019 after church service.

Discussion of signage for Stage Road Property-Linda will check into town ordinances.

Discussion of insurance for Stage Road Property; Replacement costs for buildings: $375,000 on the main building, and $50,000 on each of the two garages. Monthly premium $245.59 Annual $2947.00 Includes liability and all pastors off property. Sounds reasonable.

 

New Member: Michele McPherson was voted in as a new member.

 

Benediction by Janet Decker

 

Meeting Adjourned at 1:13pm

Healing Light Spiritualist Church Board Meeting Minutes for March 3, 2019

 

Meeting called to order at 12:35

 

Invocation by Linda Holmes

 

Roll Call

 

Janet Decker

Janice Nelson Kroesser (by phone:)

Linda Holmes

Diane Jackman (by phone:)

Bruce Towle

 

Visitors:

Ava Spruce

Karen Costigan

Lisa Herbster

 

The Secretary’s Report:

Newsletter sent out and posted to website for February.

Minutes for January sent to Board Members and on web site.

Worked with Pete Conroy on shopping for and purchasing new computer and software.

14” HP with 8GB of data scheduled for delivery by 2/28/2019. Peter Conroy has offered to install the free software LibreOffice, teach us how to use it and input the data for 2019. A copy of the files were sent to all the Board Members.

Newsletter sent out and posted to website for March.

  

Members list updated and sent to Peter Conroy for input into new software/computer.

Calendar additions made for events in June and September.

 

The Treasurer’s Report: Linda supplied. Summary: Checking account $ 1482.54, Savings Account $ 5175.29, Paypal $84.62

 

Motions were made to ratify votes taken via email: All passed.

 

  1. Motion made to ratify votes to create International Healing Light Week September 6-14

  2. Motion made to ratify Event Planning Committee creation- Diane Jackman Coordinator, Ava Spruce and Sandra Bell on Committee. Karen, Lisa and Janet. Others may be invited to join.

  3. Motion to ratify vote to hire Rosie Curtis as architect for Stage Road FMO requirements. She estimates $3600 with a maximum cap of $5000.

 

Old Business

Floors-progress report-DONE

FMO report progress. Rosie meets with FMO March 5. Will have list of materials on the 8th.

What to call our new location- The Healing Light Spiritual Center and “The Center” for short. Everyone agrees this is a good name. Healing Light Spiritualist Church will have to file papers designating DBA when appropriate.

 

New Business

1-New member for approval- Lisa Herbster – all in favor.

2-Painting in the apartment-Linda Holmes- all in favor of her being able to buy paint and do work in the apartment once the property closes.

 

Discussion of Bylaw changes went well. A few additions and corrections were made and are reflected in the section following these minutes-and in the email sent to board members so people don’t have to read all of the changes again. These changes will be shared with the membership over the summer and brought to vote at this year’s Annual Meeting on September 15, 2019.

Discussion of Introduction of Rules and Regulations went well. A few additions and corrections were made and are reflected in the section following these minutes.

 

 

Benediction by Janet Decker

 

Meeting Adjourned at 1:40pm

 

 

The following proposed Bylaw changes are submitted by Diane Jackman, Secretary HLSC

 

1-Article VIII, Section 1: President

Old: The President shall be cosigner on all bank accounts of HLSC and shall cosign all checks and/or transfers of two hundred (200) dollars or more. 

New: The President shall be cosigner on all bank accounts of HLSC and shall cosign all checks and or transfers as specified in Rules and Regulations.

Rationale: The $200 limit is too low. Putting the amount in the Rules and Regulations will allow the Board to increase this amount if necessary.

 

2-Article VIII, Section 1: President: 

Old: The President must call one (1) annual membership meeting, the date to be chosen by the Board of Directors.  

New: This would be removed from the President's duties and added to Article VIII: Section 3 - change suggested below. 

Rationale: Having the Annual Members' Meeting on the same day every year creates consistency. Agreed on Second Sunday after Labor Day after church service. 

 

3-Article VIII, Section 4: Treasurer

Old: The Treasurer shall pay all bills and expenses of HLSC, except any expenses over two hundred (200) dollars that must be approved by the Board with the exception of monthly rent.

New: The Treasurer shall pay all normal bills and expenses of HLSC. Amounts and details are specified in the Rules and Regulations.

Rationale: The $200 amount is too low. Putting the amount in Rules and Regulations will allow the Board to change the amount if necessary.

 

4-Article IX, MEMBERSHIP, Section 2, Part C: 

Old: A letter of recommendation or demit from another spiritualist church official.

New: A letter of recommendation from a spiritualist church official.

Rationale: The word "demit" does not belong here. Changing “another” to “a” spiritualist church official allows church officials from HLSC to write a letter of recommendation.

 

5-Article X, MEETINGS,

Section 1:

Old: All meetings of the Board will be conducted according to the following agenda:

 

                                    Call to order

                                    Invocation

                                    Secretary/Treasurer Report

                                    Correspondence

                                    Committee Reports

                                    Unfinished Business

                                    New Business

                                    Benediction

                                    Adjournment

 

New:

Call to order

                                    Invocation

                                   Roll Call

                                    Secretary/Treasurer Report

                                    Correspondence

                                    Committee Reports

                                    Unfinished Business

                                    New Business

                                    Benediction

                                    Adjournment

Rationale: Adding Roll Call to agenda of all meetings allows us to keep records of attendance.

 

 

Section 2:

Old: All membership meetings will follow the agenda in Section 1, with the addition of roll call and elections following the invocation. A President’s report will also be added.

New: All Board Meetings, Membership Meetings and Annual Meetings will follow the agenda in Section 1. President’s Report and Elections will be done at the Annual Meeting according to the agenda.  

Rationale: All meetings conducted by the Board and the Members should follow the Agenda in our Bylaws and it is good to have a record of who attended. The meetings which require a President’s report or elections will list the order in the agenda of that meeting.

 

6-Article VIII: Section 3: 

Old: The Board of Directors will call an Annual Members meeting by notifying all members in writing fourteen (14) days in advance.

New: HLSC will hold its Annual Members' Meeting in September, the second Sunday after Labor Day, after church service.

Rationale: Setting the Annual Meeting at the same time every year allows easier planning.

 

Discussion brought up these ideas for a few additional Bylaw changes:

  1. ARTICLE VIII – DUTIES OF OFFICERS

Section 3. Secretary.

Old:  The Secretary shall receive all membership applications and fees with a receipt provided to the member.

New: The Secretary shall receive all membership applications and fees with a receipt provided to the member. If the Secretary is not located in Etna, Maine, a board member will receive the membership application and fees and provide a receipt to the member. The application will be electronically transmitted to the Secretary if the Secretary is not located in Etna, Maine.

Rationale: The current Secretary is located in Florida and unable to receive applications and payments.

  1. ARTICLE IX- MEMBERSHIP

Section 2.

Old: Each new adult member shall agree to complete a basic three-part course in the Philosophy of Spiritualism if they have not done so elsewhere. This shall be done within two (2) years of membership registration. 

New: Members shall be encouraged to complete a basic three-part course in Philosophy of Spiritualism.

Rationale: Encouraging new members to take this course rather than requiring new members to take this course seems like a better request.

Section 3.

Old: Membership forms shall be obtained from the Secretary/Treasurer and shall be returned with the full payment of the current annual dues.

New: Membership forms are available at each church service, from any board member or can be downloaded from the web site.

Rationale: Membership forms are available on the website and forms should be readily available at church services.

Healing Light Spiritualist Church Board Meeting Minutes for January 27, 2019

 

Meeting called to order at 12:37pm

 

Invocation by Janet Decker

 

Roll Call

 

Janet Decker

Janice Nelson Kroesser

Linda Holmes

Diane Jackman (by phone:)

Bruce Towle

 

Visitors:

Ken Kroesser

Thoy Conroy

Karen Costigan

Sheila Gatcomb

 

The Secretary’s Report:

Newsletter sent out and posted to web site for December and January.

By Laws were transcribed and updated on web site.

Paypal Donate Button placed on web site for Membership Dues. Ability to invoice through email.

Suggested By-Law changes were sent out to board.

Rules and Regulations created and mailed out for board input and eventual approval.

 

The Treasurer’s Report: Linda Holmes supplied the Treasurer’s report and explained the cost of the floors in our new building. Report is attached and difficult to read. Summary below:

 

Total Assets as of 12/31/2018: $ 10,034.59: Savings $5174.85 Checking $4775.12 Paypal $84.62

If you would like to see the complete Treasurer's Report email HealingLightEtna@gmail.com with your request.

 

Motions were made to ratify following votes taken via email:

 

1-Motion was made and seconded: All agreed people who paid dues from September 1 until the end of the year were considered paid for the following year.

 

2-Motion was made and seconded: Four board members agreed to proceed with repairs to concrete floor in apartment at 38 Stage Road for $2500. Actual price was $1000 under estimate.

 

3-Motion was made and seconded: All agreed to donate $100 to Sherwood Denham GoFundMe account.

 

4-Motion was made and seconded: Four board members agreed to food drive for Sherwood Denham Family. It did not happen.

 

5-Motion was made and seconded: Four board members agreed to proceed with carpeting pick up and installation of $1300.

 

Old Business

Floor progress report; one more visit from John to place 2 transition pieces and it is finished.

Chairs- new and used-postponing until we can store them

 

New Business

Discussion of FMO report- Ken Kroesser discussed the issues the FMO has with our new buildings. Issues listed were mostly concerned with fire retardant doors, 2 hour burn rated times between the assembly room and the apartment and storage areas, 2 hour burn rated times for V-groove wood on all walls, window egress in bedroom in apartment, smoke alarms need to be in place, exit signs need to be over doors, emergency lighting, and a second door for egress in the assembly area. This second egress door will need a platform approximately 6 feet above the ground outside to facilitate safe evacuation. Approximate cost of corrections around $10,000 in materials. Board agreed to boost the amount to borrow an additional $10,000 to purchase the building making the total amount to borrow $190,000.00. Resolution will be drawn up as soon as lender supplies interest rate applicable at closing in February.

 

Discussion of no compete with Camp Etna for summer season. Once we receive the program for Camp Etna’s summer season we will work around it when possible in order to be good neighbors.

 

Thoy and Diane were given permission to invite and conduct a Master Sha Teaching workshop (possibly three days) to be held whenever we schedule it, possibly in September. Dates to be coordinated and announced.

 

15-For future meetings:

A.    Review of Bylaw Changes and Rules and Regulations

B.     Building use

C.     Amount to charge vendors, etc.

D.    Percentage of workshops, etc.

 

 

Benediction by Linda Holmes

 

Meeting Adjourned at 1:46

 

 

Healing Light Spiritualist Church Board Meeting Minutes for November 18, 2018

 

November 18, 2018

 

Meeting called to order at 12:31pm

 

Invocation by Laurie Xanthos

 

Roll Call

 

Janet Decker

Janice Nelson Kroesser

Linda Holmes

Diane Jackman (by phone:)

Bruce Towle

 

Visitors:

Ken Kroesser

Laurie Xanthos

Belinda & Mark Mitchell

Ava Spruce

Karen Costigan

 

The Secretary’s Report:

HLSC logo was designed and applied to web site and Facebook Page.

Corporate seal was ordered, received and used on the resolution for purchase of property.

The resolution was mailed to PO Box on 11-13-2018.

Paypal account has been set up. Still waiting on documents to prove location, charitable etc.

Letter was sent to John Welch explaining membership requirements.

 

November Newsletter sent out and posted to web site.

 

The Treasurer’s Report: If you are a member in good standing and wish to receive a copy of the Financial Report please email your request to:  HealingLightEtna@gmail.com

  

Old Business:

 

Insurance policy was reviewed. Policy from Liberty Mutual covers 5 pastors. New policy has only 3 pastors covered. Will increase once settled in new building.

 

X Pro is policy for the management team or the Board.

 

Was computer purchased? Not yet.

 

Did Janet Decker write checks to HLSC and receive checks back for ordination and donations?

Will be done this week.

 

Motion to ratify following votes taken via email:

 

1-Motion was made and seconded ratifying the email vote of purchasing flooring for installation in Parsonage. All in favor.

2-Motion was made and seconded to ratify resolution for purchase of property borrowing $180,000 in total; $170,000 for the property and $10,000 miscellaneous expenses.

All in favor.

 

Flooring is a bit more complicated than originally thought. Once the carpet is removed the floor needs to be leveled with floor leveler and then sealed with a sealant. Discussion on whether to hire or seek volunteers.

 

New Business:

1-Update on building- Purchase Agreement in place,

 Ken is working with present owner on drawings of floor plan for fire marshall’s office and Janet Decker’s husband Lee will also help with the architectural drawings. Lee has experience with fire marshall office.

Hampden Title has been hired to work on real estate transaction.

Should we call our new complex Healing Light Spiritual Center ? Let's think about it until our next Board Meeting.

Janet is going to ask the Insurance company if calling the Complex Healing Light Spiritual Center. Probably will not.

Positives: A Spiritual Center indicates there is more going on here than just church.

Also, some people may shy away from the word “church”

All in favor of waiting until next meeting to make decision to call Complex Center.

Lots of excitement about children’s programs.

Giving parents an alternative to Medications for their ADHD, ADD, Psychic children. 

 

Estimated Closing date shortly after December 6, 2018

 

2-Taxable Donations -Linda spoke about write check and write DONATION on the check for tax

3-Ring Binder for minutes will be available for all people who come to church

4-Building Maintenance Team will be in place. Report was made that owner has been quick to plow and does a great job cleaning up after a snow storm.

5-Purchase of chairs-Janice has a few web sites she has ordered with good success. She will share so we can all look and be ready to order once we need the chairs for service. Members are exploring used chairs (Ava Spruce will be checking with Knights of Columbus that is going out of business in Bangor). Donations for chairs/memorial perhaps a small plaque on chair back, or on wall ?

6-Petty cash needed $100 amount agreed upon.

7-Operations manual – Peter Conroy submitted a rough draft of Standard Operating Procedures- Diane added to it and will copy it at the end of this agenda.

8-Committees for fund raisers/other

9-Reimbursement for printing. Linda is going to buy an ink cartridge for HLSC to use for church.

10-Reduced cost for family memberships. Table for more thought and discussion. What does membership mean? What is your responsibility as a member? What do we do about people who become members simply for cottage ownership?

11-Membership to vote on:

            Motion made, seconded and all in favor to accept John Welch, Jr. as a member of HLSC.

            Motion made, seconded and all in favor to accept Belinda Mitchell as a member of HLSC.

            Motion made, seconded and all in favor to accept Mark Mitchell as a member of HLSC.

            Motion made, seconded and all in favor to accept Dawn Wilbur as a member of HLSC.

12- Talk to current owner of property to work out prorating storage and other rents.

13- Piano will be moved from Temple at Camp Etna to Healing Light Spiritual Center

14- Sign for Healing Light Spiritualist Church is currently stored in Community Center at Camp Etna and will be moved to new location of Healing Light Spiritualist Church

15-For our next meeting think about:

  1. Building use

  2. Amount to charge vendors, etc.

  3. Percentage of workshops, etc.

  

Benediction by Ava Spruce

 

Meeting Adjourned at 1:50pm

Respectfully Submitted,

Diane Jackman Skolfield, Secretary HLSC

STANDARD OPERATING PROCEDURES (needs work, input welcome:)

 

 

Appointment of HLSC Officers. Currently officers are elected by the membership and serve a two year term.

 

Appointment of the HLSC Ministers.  Currently Ministers are approved and appointed by the HLSC Board.

 

Church Collections and the Two Person Rule.  Monies collected at church services or related activities are immediately counted by the minister conducting the service and then verified at that time by another minister or appointed HLSC officer.  In the event a minister or officer is not present, a patron, who is not related to the servicing minister, may verify.  Upon verification the monies will be placed in an envelope and sealed.  The counter and verifier will sign their names legibly on the envelope along with the date of the collection.

 

Duties of HLSC Ministers. 

 

Duties of the President. 

 

Duties of the Secretary.  The Secretary keeps all records of HLSC activities. Receives and responds to all correspondence in email account- HealingLightEtna@gmail.com- , writes letters for Board Members when asked, keeps HLSC Corporate Seal for formal paperwork, takes minutes and distributes them for approval to Board Members.

 

Duties of the Treasurer. 

 

Duties of the Trustee(s). The Trustee acts as the intermediary between the Board and the members of the HLSC. 

 

Duties of the Vice President. 

 

FACEBOOK Upkeep and Entries. 

 

HLSC Mission: The mission of The Healing Light Spiritualist Church of Etna is to share the gifts of peace, love, healing and respect that come from the light of Spirit. By practicing the principles of Spiritualism we build community, service, acceptance and charity for all creation.

 

HLSC Newsletter and Other Mailings:  The lead pastor oversees mailings to members and parishioners that deal with church related news, unrelated to HLSC Board or financial information.  All newsletter's and related church reporting sent by the pastor are accomplished via email.  Such reporting may also be available in hard copy at church services.  The pastor, at his/her discretion, may also mail copies of reports to people who do not have access to email.

 

HLSC Officer Titles:  President, Vice President, Secretary, Treasurer, and Trustee.

 

Structure of Church Service:  The conduct of church service will be structurally consistent and conducted consistently among all pastors.

 

Tax Submissions:  Federal and state tax statements are submitted on a quarterly basis by the Treasurer; however, the proposed submissions must be reviewed and approved by the President and Vice President.

 

Weekly Time and Location of Church Service:  10:30am on Sunday at the Etna Town Hall.

Digital Information Standards for the Board. 

 

Full Financial Disclosure to Members. 

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Membership Dues $20

Copyright ©2020 Healing Light Spiritualist Church, Inc.

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